Job description

Marketing Administrative Coordinator Our ideal candidate will be a self-motivated, organized, flexible person with excellent administrative and marketing skills to support a national Environmental Construction group.

Support company in administrative capacity as well as be the go to person for marketing communications for the company. This would include writing capabilities, good communication and layout skills to support marketing and proposal activities. The Marketing Coordinator will be a primary person in developing proposal responses to Requests for Proposals and Requests for Qualifications along with spearheading the company’s overall marketing collateral, and marketing themes.

MARKETING

• Review and coordinate requirements, deadlines and assignments for Requests for Proposals and Requests for Qualifications.
• Develop proposal structure and creative content to meet requirements and work with the executive team to develop strategies with winning themes.
• Utilize proposal management tools including outlines, and schedules to manage all aspects of proposal development, such as proposal strategy, content, and page count, as well as task assignments and divisions of responsibility including proposal development review meetings and Q&A deadlines.
• Facilitate communication and information distribution with teams including client correspondence and amendments to ensure compliance and accuracy of proposal content.
• Source and integrate technical content provided by various authors into a cohesive, compelling and well-written narrative aligned with winning themes.
• Collaborate and assist with developing client presentations including themes, graphics, content and delivery methods.
• Develop, write and maintain marketing information systems and records including staff resumes, project profiles and photography, project and corporate references, technical data, proposal graphics, marketing calendars and other standard materials.
• Prepare compelling project and company content for press releases, social media marketing, brochures, website and mail, ensuring that messages are supportive of and consistent with marketing strategies.
• Provide support to the Business Development Team with brochure development, targeting marketing collateral, planning for conferences and related initiatives.

ADMINISTRATIVE

• Perform administrative tasks for the Construction team.
• Set up and maintain new projects in the construction database.
• Ensure all filing for Construction team projects is completed.
• Gather information necessary for the Project Manager to complete monthly applications for payment.
• Track receivables to ensure collection.
• Contact Subcontractors and Vendors as necessary for follow-up on any outstanding items.
• Issue Subcontracts and Purchase Orders and ensure Subcontracts and Purchase Orders are signed
• Process submittals and RFI’s through Project Team
• Maintain project drawings. Log and issue revisions.
• Insurance -Collect Subcontractor Certificate of Insurance and update in subcontractor database.

Project Closeout

• Prepare close-out manuals after substantial completion of each project, and ensure that warranties, test reports and operation, and maintenance instructions are included.
• Compile all information required for retention at the completion of a project.

REQUIREMENTS

• Degree in technical writing, English, marketing, communications, or similar field is preferred.
• Proficient with Adobe CC (InDesign, Photoshop, and Acrobat) and MS Office 365 programs (Outlook, Word, Excel, and PowerPoint) required.
• Self-starter, results-driven individual with the ability to work independently.
• Excellent written and organizational skills.
• Strong attention to detail.
• Familiarity with databases preferred.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

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