Job description

About Our Company

Kier Management was formed in 1978 to operate and manage company-owned residential and commercial properties. Through carefully managed growth we soon began offering quality property management services on a fee basis to other real estate owners of subsidized and income restricted properties, as well as traditional housing communities and commercial facilities.

We deliver full-service property and asset management, leasing, and consulting services. Today, Kier Management’s portfolio includes approximately 1,500 residential units and operates over 300,000 square feet of commercial property in three western states. We are a hands-on, fully integrated, second-generation company that leverages a team of well-trained experts, sophisticated accounting and reporting services, and professional maintenance technicians. From the financial management to our full suite of residential and commercial property services, owners can rest assured their investments are well taken care of.

Job Description

The Site Manager has demonstrated experience in effective property management to oversee apartments in the Ogden Area. The Site Manager is responsible for all day-to-day operations of the property and must ensure customers receive prompt, efficient and quality service. The Site Manager will coordinate with the Regional Compliance Manager (RCM), Regional Property Manager (RPM), maintenance personnel, accounting personnel, and other appropriate elements of the organization.

What You Will Do:

• Must adhere to the Fair Housing Act, Americans with Disabilities Act, Section 504 regulations and comply with all State and Federal Law
• Market property, as necessary
• Conduct market surveys as requested
• Show apartments to prospective residents
• Perform initial screening and pre-application procedures of prospective residents
• Prepare and execute lease agreements, collect security deposit and rent
• Conduct move-in inspection and provide orientation packet
• Collect monthly rental payments and deposit monies daily
• Maintain balanced petty cash fund
• Maintain a current list of residents and rental amount
• Enforce all rules and regulations
• Prepare warnings and violations of lease or house rules and deliver to resident(s)
• Coordinate with RCM for lease termination and review with RPM to make determination
• Maintain required resident files
• Address all resident complaints and concerns
• Respond timely to all reasonable resident requests (maintenance or otherwise)
• Ensure residents receive prompt, efficient and quality service
• Oversee and manage assigned property personnel, as applicable
• Adhere to budget guidelines as directed
• Trouble-shoot all reported maintenance problems before entering and submitting work order requests, coordinate with maintenance. Initiate, submit for approval and finalize purchase order request(s)
• Monitor maintenance service standards in coordination with the maintenance department
• Coordinate and ensure quality performance of all third-party vendors (e.g. trash removal, pest control, snow removal, lawn care, etc.)
• Perform minor repairs (screw driver/plier maintenance)
• Attend all resident move out inspections in coordination with maintenance personnel
• Inventory belongings abandoned in units, in coordination with maintenance personnel
• Prepare vacant apartments for re-occupancy, in coordination with maintenance personnel
• Promptly schedule re-rent maintenance and ensures timely completion
• Clean vacant units as required
• Ensure snow is removed from walks and common areas during snow season (7:00 a.m. to dusk)
• Ensure grounds are adequately watered during summer months
• Walk property at least twice daily to ensure clean, neat appearance, making corrections as necessary
• Maintain property keys and key control
• Administer resident use of all common areas
• Maintain laundry, community buildings, and common areas daily to ensure a high state of cleanliness
• Accompany Kier Property Management (KPM) and agency representatives on property inspections, as required
• Attend monthly Managers Meeting to discuss all operations of management and other various meetings, training, etc. as required
• Perform all other duties as assigned
• Section 8/ Tax Credit/ Home Fund:
• Complete all annual recertification’s in a timely manner
• Maintain required resident files according to KPM policy and procedure
• Edit monthly resident newsletters for distribution, and disseminate
• Prepare required monthly property reports for timely submission as outlined
• Comply with all laws, regulations and program requirements
• Consistently maintain applicant waiting list according to program requirements and Federal and State law
• Perform initial screening process and ensure program qualification of all prospective residents
• Complete all program and Management forms required on each qualified resident (including re-certification)
• Obtain necessary verifications to accompany HUD forms
• Maintain all program required data bases timely
• Coordinate life skills training, as applicable
• Assist with the preparation for Audits and any required responses
• Perform all other duties as assigned

What You Will Bring:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Attendance/Punctuality: Consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability: Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time, or notifies appropriate person with an alternate plan.
• Language Skills: Ability to read and interpret documents such as employee handbook, procedure manuals, and general correspondence (email, etc.). Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Adaptability: Employee must be able to adapt to changes in the work environment; manage difficult or escalated customers and adjust approach or method to best fit the situation, able to deal with frequent change, delays, or unexpected events.
• Computer Skills: To perform this job successfully, an individual should have knowledge of Internet software; property management specific software (Yardi), spreadsheet software, and word processing software, as well as staying current on latest software versions.
• Licensing Requirements: Valid Driver’s License and may be required to obtain a Utah Real Estate License.

What You Will Experience:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasionally required to climb or balance; stoop, kneel, crouch, or crawl
• Regularly lift and/or move up to 10 pounds, frequently lift and/or move 25-50 pounds and occasionally lift and/or move larger items
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• Frequent exposure to outdoor weather conditions, occasionally exposed to wet and/or humid conditions, extreme cold and heat
• May be required to occasionally work over-time
• May be required to travel to attend meetings, seminars and training
• Use of safety glasses, hearing protection and gloves are required during activities such as cleaning, maintenance, grounds maintenance and any other activity which presents a hazardous environment

Benefit Package

• Medical, dental and vision plans
• Life Insurance
• Flex-spending
• 401k
• Holiday, sick and vacation pay

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Clearfield, UT 84015: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How did you hear about this job?

Work Location: One location

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