Job description

Office Administrator

JOB DESCRIPTION

At Total Fire Protection, our MISSIONis simple, “Embracing Relationships, while keeping you safe, and delivering First Class Service.” You won’t just be a team member at Total Fire Protection, but a valuable contributor. Our diverse team members support one another as we work towards our common goal of bringing Fire and Life Safety to our customers nationwide.

The Office Administrator is detailed oriented with two to four years’ experience ensuring offices run smoothly and effectively.

Essential Duties and Responsibilities:

· Professionally answers telephones and directs the caller to the appropriate team member. Will transfer a caller to a team member’s voice mailbox when the team member is unavailable.

· Warmly greets visitors, directing them to sign the guest book, and announcing their arrival to the team member they are meeting.

· Takes and retrieves messages for team members.

· Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.

· Enters customer data in Salesforce.

· Receives, sorts, and forward’s incoming mail. Maintains and routes publications.

· Coordinates the pick-up and delivery of certified or express mail services (USPS, FedEx, UPS, etc.)

· Assists in the ordering, receiving, stocking, and distribution of office supplies.

· Assists with other related clerical duties such as photocopying, faxing, filing, and collating.

· Schedule Appointments.

· Prepare letters, correspondence, and documents.

· Protect organization's value by keeping information confidential.

Required Skills and Experience:

· Excellent verbal and written communication skills.

· Active listening skills.

· Meticulous attention to detail.

· Exceptional organizational skills with the propensity to multi-task.

· Team-oriented.

· Customer/Client Focus.

· Direct experience with Microsoft Office including Outlook, Word, Excel.

· Career-minded, punctual, and reliable.

· Professional personal appearance.

Think you have what it takes to be a Total Fire Protection team member? Apply to be a part of this dynamic organization!

Total Fire Protection is an Equal Opportunity Employer and does not discriminate against any applicant on the basis of race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by Federal or State law or local ordinance.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Woodbury, NY 11797: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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