Job description
Overview:
The Program Assistant is responsible for a variety of administrative tasks such as answering phone calls, scheduling meetings, maintaining records, and other special projects assigned by the Program Director or Assistant Director.
ABOUT SENECA
Looking to support youth's mental health needs by providing administrative support to our programs who do so? Join our
Sonoma County programs as a Program Assistant! Our community-based programs are close-knit and enjoy team building events!
The Program Assistant is responsible for a variety of administrative tasks such as answering phone calls, scheduling meetings, maintaining records, and other special projects assigned by the Program Director or Assistant Director.
ABOUT SENECA
Seneca Family of Agencies is committed to providing traditionally marginalized communities a network of outstanding mental health, community based, and educational services. We are committed to building a diverse staff and strongly encourages people of color to apply. Our programs are deeply engaged in conversations and trainings on Diversity, Equity, and Inclusion in order to bring equity and justice to the youth and families we serve.
Responsibilities:
- Answer multiple phone lines, transfer calls, and recording messages.
- Photocopy, fax, email, and otherwise distribute incoming and outcoming mail, messages, or memos.
- Maintain multiple program purchase order requests and petty cash.
- Maintain program SharePoint, documents, brochures, and informational pamphlets as required for the program.
- Assist in reporting including maintaining excel spreadsheet tracking reports, sending reports to county or community partners, and other reporting as requested.
- Maintain program site donation inventory and other necessary supplies for staff, youth, family needs.
- Update and maintain program documents and manuals such as the Sonoma New Staff Training Manual.
- Assist in scheduling meetings, events, or site wide trainings.
- Serve as program Site Safety Officer and collaborate with centralized facility team to ensure site compliance.
- Record and distribute meeting minutes for various internal staff meetings.
REQUIRED
- Education/Experience requirements:
- Bachelor’s degree OR
- Associate degree or equivalent and 1 year of applicable work experience OR
- High school diploma/GED and 2 years of applicable work experience
- Applicable work experience includes any administrative position (paid or unpaid) requiring frequent data entry, the ability to prioritize multiple projects within strict deadlines, and coordination with multiple departments
- Excellent communication skills.
- Excellent organizational and computer skills.
- Ability to work as a member of multi-disciplinary team.
- Valid California Driver’s License and insurability by Seneca's automobile insurance carrier.
- Fulfillment of TB test, fingerprinting and state clearance, and any other mandatory state and federal.
- Proof of Covid-19 vaccination and booster.
Preferred
- Bilingual (English/Spanish).
- Full-time
- Monday-Friday
- 9am-5pm
- 5 weeks of paid time off, 11 paid holidays
- Starting at $22.00 per hour. Actual salary is dependent on creditable experience above the minimum qualifications for the role.
- Additional compensation provided upon passing bilingual language proficiency exam.
- Salary increases each year.
- Comprehensive employee benefits package, including:
- 75% paid medical premium
- Full dental, vision, chiropractic, acupuncture, and fertility coverage
- Family leave, long-term disability, and life insurance
- 50% paid premiums for dependants
- New fertility benefits!
- 403b retirement plan
- Employer-Paid Assistance Plan
- Scholarship opportunities, ongoing training, and professional development opportunities.
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