Job description
The organizational objective is accurate and timely processing of documents and reports and maintenance of agency financial documents to be in compliance with the Virginia Prompt Payment Act, established applicable federal, state and agency policies, procedures and guidelines.
Performs accounts receivable duties including maintenance of internal control registers (General Ledger and subsidiary ledgers); accurate and technically correct preparation and reporting of monthly and annual reconciliation of agency balances for cash, appropriations, allotments, expenditures, and revenue for assigned agencies; utilizing automated statewide accounting systems and agency reconciliation processes for analyzing, research and reporting of fiscal transactions and to be a check and balance for accounting unit payment/receipting activities. Maintains accounting files in a manner to allow immediate retrieval for internal and external audit purposes and response to inquiries. To ensure that all transactions are accurately and timely performed in accordance to DOC and DOA policies and procedures and the Decentralization of Financial Records requirements.
Performs accounts receivable duties including maintenance of internal control registers (General Ledger and subsidiary ledgers); accurate and technically correct preparation and reporting of monthly and annual reconciliation of agency balances for cash, appropriations, allotments, expenditures, and revenue for assigned agencies; utilizing automated statewide accounting systems and agency reconciliation processes for analyzing, research and reporting of fiscal transactions and to be a check and balance for accounting unit payment/receipting activities. Maintains accounting files in a manner to allow immediate retrieval for internal and external audit purposes and response to inquiries. To ensure that all transactions are accurately and timely performed in accordance to DOC and DOA policies and procedures and the Decentralization of Financial Records requirements.
Minimum Qualifications
High School Diploma or equivalent. Demonstrated skill in the use of Microsoft Office Programs and GMail. Recent fiscal processing, accounting, to include A/P, A/R and bookkeeping experience. Microsoft Word and Excel skills (also prefer knowledge of Access and PowerPoint); automated systems. Demonstrated recent skills with verifying a variety of fiscal documents; computational arithmetic; accurate and timely work with detailed numerical data on a consistent basis. Working knowledge of accounting principles and experience in applying policies and procedures.
Ability to effectively use oral and written communications and basic office equipment.
Preferred Qualifications
Special Requirements
All applicants are subject to a background investigation and pre-employment drug screen.
The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.
The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.
Special Instructions to Applicants
Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (
RMS
). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted.
The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé.
RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
This is a tobacco free facility. Use of all tobacco products is prohibited on site at all times.
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management ( DHRM ) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), MUST attach these forms when submitting their state application and/or résumé.
The Virginia Department of Corrections is an EEO employer. Reasonable accommodations are available upon request.
AMERICORPS , PEACE CORPS , AND OTHER NATIONAL SERVICE ALUMNI ARE ALL ENCOURAGED TO APPLY .
In support of the Commonwealth’s commitment to inclusion, DOC encourages individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability ( COD ) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services ( DARS ). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé.
RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
This is a tobacco free facility. Use of all tobacco products is prohibited on site at all times.
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management ( DHRM ) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), MUST attach these forms when submitting their state application and/or résumé.
The Virginia Department of Corrections is an EEO employer. Reasonable accommodations are available upon request.
AMERICORPS , PEACE CORPS , AND OTHER NATIONAL SERVICE ALUMNI ARE ALL ENCOURAGED TO APPLY .
In support of the Commonwealth’s commitment to inclusion, DOC encourages individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability ( COD ) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services ( DARS ). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
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