Job description
- $804 per month allowance toward medical and other benefits
- District paid retirement into the Oklahoma Teacher’s Retirement System
- Tuition reimbursement program available
- High school diploma or G.E.D.
- Three (3) years experience in professional administrative duties.
- Three (3) years experience customer service relations.
- Five (5) years experience in conference center services.
- Five (5) years experience in meeting and event planning, or related field.
- Manages and supervises the District Receptionists, the Conference Services Receptionist, and the Conference Room Attendants.
2. Supports and promotes the mission, vision, and pillars at Metro Tech.
3. Recommends new approaches, policies, and procedures to effect continuous improvements in service to partners and customers.
4. Authorizes pricing structure and hours of operation for events.
5. Responds to Conference Service user needs and questions.
6. Monitors and evaluates service and operations at District Center to ensure cost effectiveness.
7. Routinely audits and inspects the cleanliness and service levels at District Center.
8. Carries out administrative duties, filing, typing, coping, record keeping.
9. Point of contact for clients and guests.
10. Reserves rooms for internal and external customers and confirms all event details before the start of the event.
11. Generates invoices for room rentals.
12. Processes credit card transactions.
13. Posts payments and deposits.
14. Skillfully email, scan, and hand deliver all credit card receipts to clients
15. Distributes literature and other materials as needed.
16. Assists in preparing facilities prior to arrival if needed.
17. Gives walking tours as needed.
18. Checks individual rooms for readiness.
19. Prepares communications, such as emails, reports, and other correspondence.
20. Communicating with clients, facilities management, and Audio Visual on event needs.
21. Available to work Monday to Saturday when needed. - Ability to supervise and train employees
- Strong attention to details
- Ability to put attention to several tasks at one time
- Proofreading skills
- Reasoning abilityAbility to effectively communicate instructions/specifications
- Excellent oral and written communication skills
- Ability to work well with othersReliable, dependable, and punctual attendance
JobID: 397
Position Type:
Professional Support/Conference Services Coordinator
Professional Support/Conference Services Coordinator
Date Posted:
5/15/2023
5/15/2023
Location:
District Center - Oklahoma City, OK
Job Title: Conference Services Coordinator
District Center - Oklahoma City, OK
Salary Structure: Professional/Support Grade 1: $48,068+/annually
Position Contract: 12-months, Exempt
Benefits:
General Description:
Metro Technology Centers is accepting applications for a Conference Services Coordinator who will assist the Director of the Conference Center on all conference service operations and serves as the main contact for invoicing, billing, payments, and deposits for room reservations and rentals at District Center for Metro Technology Centers.
General Qualification Requirements:
Education/Experience
Representative Duties:
Applications will be accepted online at https://www.metrotech.edu/jobline.
Position open until filled. (405) 424-8324. Fax: (405) 424-6411 AA/EOE. M/F/D/V.
Metro Technology Centers believes in the worth of all individuals and is committed to equal opportunity for each employee, student or any person visiting a District campus. Metro Technology Centers does not discriminate on the basis of race, color, national origin, sex, gender, gender expression or identity, sexual orientation, age, veteran status, religion, pregnancy, or genetic information or disability in recruitment, hiring, placement, assignment to work tasks, hours of employment, levels of responsibility, and pay.
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