Administrative Specialist I
Corporate Office
Fort Walton Beach, Florida

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.

HX5 is currently seeking an Admin Specialist to join our team in Fort Walton Beach, Florida. This position will report to our Security Manager and provide security support to the corporate office. Additionally, this position will support other related duties in MIS, HR and Finance as needed.

Summary

The Admin Specialist will provide day-to-day support to the HX5 team.
Essential Duties and Responsibilities

• Support the Security, MIS, Finance, and HR team.
• Collect and enter data relevant to assigned tasks via spreadsheets and/or databases to support the Security Department
• Conduct/Participate in required annual briefings and training to include tracking metrics.
• Provide customer service to employees related to personnel security questions, foreign travel reporting and visit requests.
• Participate in internal reviews and/or Government inspections.
• Provide support to various other departments as needed.
• Interested in learning processes related to data entry, information assurance, cybersecurity, and database management.
• Understands the requirements of and ability to adhere to security and privacy regulations.
• Working knowledge of DISS, EQIP, NISS a plus, but not required. Willing to train.
• Interested in Security related field/profession helpful.
• Capable of working at the direction general supervision or as part of a team.
• Flexibility with change in daily activities.
• Interest in data entry, data clean-up and simple database management tasks.
• Understanding of documentation authoring and upkeep.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Continuous Learning - Assesses own strengths and weaknesses.
• Customer Service - Responds promptly to employee’s needs; responds to requests for service and assistance.
• Communications - Expresses ideas and thoughts in written form; selects and uses appropriate communication methods.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and/or Experience

Bachelor’s degree in Business, Technical, Legal, or related field preferred. No experience required.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office and be proficient in Microsoft Excel and Word.

Certificates, Licenses, Registrations

There are no certifications, licenses, or registrations required for this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type/Expected Hours of Work

This is a full-time position. Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel

This position does not require travel.

Clearance

• This position requires a security clearance.
• Must have the ability to obtain an Interim clearance within 2 months of hire date.
• Must have the ability to obtain a Secret clearance within six (6) months of hire date.
• Must have the ability to obtain and maintain a Top Secret Clearance within twelve months of the date of hire.

HX5 offers a competitive salary and benefits package to include:

• Medical/dental/vision insurance
• 401(k) plan with company match
• Paid holidays
• Accrued Paid Time Off

AAP/EEO Statement

HX5 is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.

HX5 is a Drug-Free Workplace

Accessibility Notice

If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please call (850) 362-6551.