Job description

Job Overview:

• The Administrative Assistant position works with both our construction and accounting teams to provide support so that construction projects run smoothly and are accounted for properly.
• Please note: this is not a remote position

Job Skills:

• Basic computer, communication, organizational and document management skills
• Time management skills, multi-tasking skills and problem-solving skills
• Desire to gain knowledge of Construction activities
• Desire to learn basic Accounting principles
• Ability to assist with construction budgets, project budgets and financial forecasts
• Basic knowledge of project invoicing and billing (pay application)
• Data Entry experience
• Attention to Detail

Job Duties:

• Organize and track project documents including construction drawings and specifications
• Obtain Pay Applications and Invoices from subcontractors and review for accuracy
• Obtain and organize subcontractor waivers of liens
• Prepare construction draw packages for submission to lenders
• Utilize construction software for data entry and provide support to construction team
• Assist in maintaining job cost records and investigating variances
• Assist in recording subcontractor invoices/pay apps and paying subcontractors
• Visit job sites as necessary to provide administrative support

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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