Job description
Position Details
Position Details
Job Title
ACCOUNTANT
Position Number
8100772
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Exempt
Campus
Chicago-Water Tower Campus
Department Name
SPONSORED PROGRAM ACCOUNTING
Location Code
SPONSORED PROGRAM ACCOUNTING (04005A)
Is this split and/or fully grant funded?
No
Duties and Responsibilities
Summary:
Working in a hybrid work environment (2 days per week in office and 3 days per week remote) and under general direction, the Accountant is responsible for compiling financial information, processing journal entries into various accounts, and reconciling reports and financial data for the Sponsored Program Accounting Department. The Accountant reports directly to the Director, Sponsored Program Accounting and Compliance and is responsible for providing analytical and general accounting support to department management and Grant Administrators.
Duties & Responsibilities:
- Serves as main point of data integrity for the general ledger related to grants, gifts and contracts, including proper accounting unit attribute setup, system updates, and journal entry authorization review.
- Responsible for the upload and creation of new accounting units in Lawson
- Update signature authority forms needed to validate the authorization for grant expenditures.
- Prepares, coordinates and reviews grant-related monthly variance reports.
- Coordinates A/R billings with Grant Administrators including billing system maintenance and reconciliation of system detail to general ledger summary.
- Prepare status report of all State of Illinois invoices at year end and track invoice submission
- Monitors the subcontract portfolio awarded by the University in compliance with federal guidelines and budgeted spending levels.
- Coordinates the processing of payroll forms received from various departments.
- Review and approve payment requisitions charged to gift accounts.
- Develops and prepares various balance sheet account reconciliations to subsidiary ledger support and to the General Ledger. Resolves variances that arise.
- Assists with month-end and year-end close including the preparation of journal entries as assigned.
- Assists with the preparation of the monthly LOC drawdowns for grant-related federal funding and corresponding quarterly draw reports to federal funding agencies
- Assists with the maintenance of Time and Effort Reports for Lakeside Grants and Contracts
- Supports the development and implementation of accounting policies and procedures to ensure controls over transactional processing.
- Uses various software applications to assemble, and format data and reports.
- Prepares periodic financial reports and analysis as necessary.
- Performs other periodic accounting analytical surveys and projects, including year-end Single Audit preparation work, as assigned by department management.
- Serves as backup to other Sponsored Program Accounting personnel on a variety of duties.
- Performs other duties as assigned.
Minimum Education and/or Work Experience
Bachelor’s degree from an accredited University in accounting, business or related field along with zero to three years of experience is required.
Qualifications
Qualifications:
To perform this job successfully, an individual must be able to work independently, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience/Skills:
The Accountant position requires a Bachelor’s Degree in Accounting, Finance, Business or related field from an accredited 4-year University along with 0-3 years of accounting or related experience.
Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines.
To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems and use of supporting software programs and is preferred. Knowledge of Lawson and WebFocus is a plus.
Individuals with either pre- or post-award administration or grant life-cycle experience are encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance is also a plus. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and grant and contract agreements.
Certificates/Credentials/Licenses
N/A
Computer Skills
To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems and use of supporting software programs and is preferred. Knowledge of Lawson and WebFocus is a plus.
Supervisory Responsibilities
No
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands
Repetitive Motions
Working Conditions
None
Open Date
03/17/2023
Close Date
Special Instructions to Applicants
Loyola University Chicago
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
- With more than 4,000 employees at four different campuses, Loyola University Chicago strives for a diverse work environment that values service excellence, stewardship, personal well-being, and professional development.
- Loyola University Chicago supports its employees with a wide array of benefits centered around health and wellness, financial security, and work-life balance. These included, but are not limited to, medical/dental/visions insurance, tuition remission and exchange programs for employees, legally domiciled adults, and/or their dependents, parental leave, housing assistance, and many other benefits.
- The University offers an easy way to save for retirement through the Loyola University Chicago Defined Contribution Retirement Plan (DCRP), a 403(b) plan, with up to a 10% contribution.
- Forbes recently recognized Loyola as a Best Employer for Diversity, Best Employer for Women, and Best Midsize Employer in 2022.
COVID
-19 Vaccination Requirement
Loyola
requires all faculty, staff, and students to be COVID-19
vaccinated along with receiving the COVID-19 Booster vaccine when eligible. An
exemption for a qualified medical or religious reason may be submitted for review/approval.
Diversity and Inclusion Statement
Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion . We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting
https://www.careers.luc.edu/postings/24118
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