Job description

Supply Coordinator

Are you a friendly, detail-oriented, people-person who thrives on creating efficiency? When you see chaos, do you itch to organize? Do you excel at open, effective communications to keep things on track in a dynamic environment? Are you interested in animal welfare? Operation Paws for Homes (OPH) is looking for an enthusiastic Supply Coordinator to take on challenges big and small to support our team. If you thrive in dynamic situations and enjoy creative problem solving and collaborating, this is the opportunity for you to make a difference!.

Key Areas of Responsibility:

The Supply Coordinator provides support for a volunteer-powered organization with few paid staff. Key responsibilities include, but are not limited to:

● Serves as a central point-of-contact for all supply needs and in kind donations.

• Tracks and orders all rescue supplies
• Coordinates and tracks in-kind donations
• Prepares and transports supplies to the transport stop in Springfield, VA or Doswell VA.
• Updates and develops SOPs and other related reference documents as needed
• Uploads and reviews all incoming pet records
• Maintains paperwork for transport van and volunteer drivers
• Manages spay and neuter follow up
• Manages, tracks, and organizes storage facility
• Owner surrender support
• Additional tasks as needed

This position requires a flexible schedule that may vary and will include several Friday evenings and Saturdays (based on rescue-related activity). The position requires strong organizational and time management skills, ability to learn quickly and independently; effective oral and written communication skills and the ability to interact professionally with a diverse group of volunteers, clients and staff.

Qualifications:

• Must reside within 30 miles of Doswell, VA or Springfield, VA
• Must have a valid drivers license and a good driving record
• Experience with Microsoft Office or Google suite of applications (Google Drive, Google Docs).
• Experience with Mail Chimp, Canva, and spreadsheets a plus.
• Volunteer and/or non-profit experience a plus

Knowledge/Skills:

• A friendly, welcoming demeanor
• Strong work ethic, problem-solving capability, attention to detail and a commitment to accuracy and timeliness
• Able to prioritize and perform duties efficiently and effectively with minimal oversight
• Proven ability to interact effectively with a wide range of individuals and to maintain a professional demeanor at all times
• Ability to quickly, calmly, and efficiently adjust to changes in direction and re-prioritize work and be responsive to requests
• Ability to work as a member of a team as well as independently
• Ability to effectively analyze problems and provide creative, workable solutions
• Strong written and verbal communication skills
• Ability to work effectively in a virtual environment
• Strong computer skills and ability to learn and use additional software programs as needed.

Nature of Employment: The Supply Coordinator reports to the Director of Animal Welfare. This is primarily a home-based, full time, paid position with paid time off. There are some local travel requirements. This position entails a flexible, non-traditional schedule that may change week-to-week, and will include some evening and weekend work. Healthcare supplement available to those candidates that qualify.

Salary Range: $29,000 - $31,000 (based on qualifications and experience)

About OPH

Founded in 2010, Operation Paws for Homes (OPH) is a 501(c)3 nonprofit organization devoted to the rescue, rehabilitation and placement of animals who have overcome great odds and deserve caring forever homes. Our organization is volunteer-powered by a dedicated group of animal lovers. OPH does not operate a shelter or have a physical location. We rely on foster families and volunteers throughout Virginia, Maryland, Southern Pennsylvania and the District of Columbia (DC). OPH is 100% donor funded, we receive no funding from federal, state or county governments.

Mission: Creating a better world for companion animals and the community through rescue, rehabilitation, education, spay/neuter, and providing resources to underserved populations.

Job Type: Full-time

Pay: $29,000.00 - $31,000.00 per year

Benefits:

• Health savings account
• Paid time off

Application Question(s):

• Do you live within 30 miles of Springfield, VA, or Doswell, VA?

License/Certification:

• Driver's License (Required)

Work Location: Remote

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