Job description
The role of the Senior Administrative Assistant is responsible for managing all the functional needs of the Chief Administrative Officer as well as a variety of special projects.
Key Responsibilities and Duties
- Manage all aspects of business activities and functions of upper management.
- Calendar / Travel management.
- Proactively manage time for upper management.
- Organizing and facilitating meetings, conferences, catering, and other specials events, ensuring that required informational materials and equipment Set up of communication links for meetings via teleconference, videoconference and web conferences.
- Manage complex travel schedule for upper management and assist in preparation of travel expense reports.
- Proactively schedule prep meetings.
- Approve exceptions to Corporate travel policy on behalf of upper management.
- Must work well as a team with other administrative and clerical support staff to ensure the office is running properly and efficiently (i.e., providing backup support as needed, ordering supplies, mail distribution, copying, equipment servicing/repair, etc.).
- Draft, complete or proof internal and external correspondence.
- Update org charts / bios.
- Send reminders regarding training / certifications.
- Effectively communicate with stakeholders and senior leadership.
- Handle confidential material and maintain strict confidentiality.
Educational Requirements
- High School Preferred
Work Experience
- No Experience Required; 2+ Years Preferred
Physical Requirements
- Physical Requirements: Sedentary Work
Career Level
3IC
Preferred Qualifications:
-
2+ years administrative experience
-
Financial services industry experience
-
Travel and expense management experience
-
Concur experience
-
Proficient in Microsoft Office (Word, Outlook, and PowerPoint)
-
Knowledge and familiarity with Adobe PDF
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Bachelor’s degree
-
Notary Public
#LI-EL1
Base Pay Range: $28.54/hr. - $47.56/hr.
Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans).
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Company Overview
Nuveen, the investment manager of TIAA, offers a comprehensive range of outcome-focused investment solutions designed to secure the long-term financial goals of institutional and individual investors. Its affiliates offer deep expertise across a comprehensive range of traditional and alternative investments through a wide array of vehicles and customized strategies. For more information about the firm please visit our website at
www.Nuveen.com
Benefits and Total Rewards
The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our
Benefits Summary
.
Equal Opportunity
We are an Equal Opportunity/Affirmative Action Employer. We consider all qualified applicants for employment regardless of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other protected status.
Read more about the Equal Opportunity Law
here
.
Accessibility Support
TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.
If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:
Phone: (800) 842-2755
Email:
accessibility.support@tiaa.org
Privacy Notices
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