Job description

Armstrong Teasdale LLP has a long and distinguished track record of delivering sophisticated legal advice and exceptional service to a dynamic client base around the world. Whether an issue is global or local, large, or small, Armstrong Teasdale provides each client with an invaluable combination of legal resources and practical advice in nearly every area of law. The firm has 13 offices throughout the U.S. and in the U.K., and more than 640 attorneys and staff firmwide.

Armstrong Teasdale LLP is seeking a Special Events Manager to join its Growth department. The Special Events Manager supports Armstrong Teasdale’s strategic goals of Firm Profile and Firm Growth through the planning and execution of all in-person and virtual marketing and client relationship events across all U.S offices in the firm. The duties and responsibilities of the firm’s Special Events Manager center on planning, budgeting, and executing client-facing events of varying sizes and purposes.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Lead event planning and execution meetings with internal and external event stakeholders regarding event goals to ensure key decisions are made and responsibilities relating to the event are assigned and executed on time and within budget.

2. Provide “end-to-end” management for all events and projects to include event process, facility/venue selection, making arrangements for firmwide audio/visual, food/beverage, entertainment, and coordination of on-site event support (when necessary), registration/greeting process, including name tags, signage and giveaways. Plan for potential scenarios that could impact the integrity of any given event.

3. Support research and selection of contracts/agreements with all venues and suppliers. Manage relationships with vendors to secure discounts and maintain excellent service standards.

4. Develop and manage event budgets. Ensure timely payment of all invoices. Ensure all events remain within or under budget.

5. Create invitations, handouts and presentation materials in coordination with the firm’s Marketing teams; assist with the Continuing Legal Education (CLE) accreditation process in coordination with the firm’s Talent Development team when applicable.

6. Coordinate with the firm’s Marketing team to ensure events are adequately highlighted/promoted across firm channels.

7. Schedule post-event debriefs with event stakeholders to determine if goals were met, document outcomes for future planning and report monthly on planned and executed events.

8. Provide post-event feedback by following up with attendees and non-attendees. Notify appropriate relationship managers of attendance with specific action items to include follow up drip campaign in coordination with Marketing team. Review and analyze evaluations from the website and social traffic generated from events as well as vendor performance.

9. Maintain master event calendar and keep detailed records of all events within the firm’s CRM system

10. Maintains a working knowledge of the complex needs of a wide variety of events and geographic locations.

Competencies:

· Decision Making – Identifies issues and provides suggestions to day-to-day problems; prioritizes and effectively completes daily tasks

· Communication – Effectively communicates through written and verbal forms; shares information when asked and understands the appropriate level of confidentiality

· Leadership – Gives positive feedback to others; is developing skills to mentor others; asks questions; is assigned work; focuses on day-to-day tasks

· Continuous Learning – Attends required training; accepts planned change willingly

· Teamwork – Works as a member of the team and understands the goals of the team; understands that team members’ needs, ideas and solutions vary

· Alignment to Values - Is aware of the firm's values and consistently demonstrates them; is aware of the meaning/strategic goal of the firm’s Diversity and Inclusion values; has a deep understanding of one's own core functions

Required Education: High school diploma or equivalent

Preferred Education: Bachelor’s Degree

Required Licenses and/or Certifications: N/A

Required Experience: 3+ years event planning, business development or marketing experience

Preferred Experience: 5-7 years of experience in law firm event planning, business development or marketing

Supervisory Responsibilities:N/A

Physical Activity: The employee will be required to sit for prolonged periods and work on a computer; some physical lifting and bending; employee should be able to lift a minimum of five pounds

Travel Required: 10%

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

EEO Statement: Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Event planning, business development or marketing: 3 years (Required)
• law firm event planning, business development or marketing: 5 years (Preferred)

Work Location: One location

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