Site Administrative Assistant

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

About the role:
This position serves as the key functional resource for administrative support to leadership and staff within the department, including the indirect labor force. Under limited supervision, the incumbent will support departmental projects, coordinate and manage site events and provide service to internal and external customers while performing other administrative duties. The incumbent is expected to use sound judgement when managing information and documentation that may be sensitive or confidential nature.

Your responsibilities will include:

• Serving as point of contact for departmental matters that may require additional research and follow-up
• Attending leadership meetings to gather information, prepare data for upcoming projects and identify project and departmental needs
• Creating letters, memos, presentations and other documentation with accuracy; make suggestions to improve existing methods of communication
• Organizing and managing schedules for self and managers (i.e. meetings, travel arrangements, events, etc.)
• Ensuring office supplies and other materials are maintained and organized; order supplies as needed
• Managing confidential information pertaining to company, division and customer-related matters
• Coordinating and assisting with projects and assignments to meet deadlines
• Performing other duties as requested

Required qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Communications or related field with at least 5yrs of relevant experience
• Some experience providing administrative support within a manufacturing or industrial environment
• Proficient with MS Office Applications (i.e. Excel, PowerPoint, Word, Outlook, SharePoint, etc.)
• Experience creating and revising presentations, reports, agendas, memos and other documentation
• Experience managing multiple projects and prioritizing competing tasks to meet deadlines
• Experience organizing events, meetings, schedules and coordinating domestic and international travel

Preferred qualifications:

• Minimum 2yrs of experience providing administrative support within a manufacturing or industrial environment
• Self-starter with strong time management and organizational skills; ability to prioritize and manage multiple projects
• Strong oral and written communication skills; ability to communicate effectively with individuals on all levels
• Customer service-oriented with high sense of urgency and responsiveness in a fast-paced environment
• Strong business acumen with ability to maintain flexibility and work well under pressure
• Strong interpersonal skills with effective conflict management and resolution skills
• Attention to detail with ability to manage and analyze data with accuracy
• Results-oriented with strong problem-solving and critical thinking skills
• Working knowledge of Windows, Macintosh and Google Applications (i.e. Gmail/Calendar/Drive/Sheets/Docs)

The expected annualized base pay range for this position at this location is $45,032 - 76,544 plus annual bonus (subject to plan eligibility and other requirements) and the value of core and optional employee benefits being offered at BSC, which can be reviewed at www.bscbenefitsconnect.com. At BSC, it is not typical for an individual to be hired near the bottom or top of the pay range. Boston Scientific considers various factors in determining actual compensation for this position at the expected location. Actual compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, and other relevant business or organizational needs. Actual compensation may be otherwise adjusted if the position is filled outside of the intended geographic location.

Requisition ID: 560514

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer.

Boston Scientific maintains a drug-free workplace. Pursuant to Va. Code § 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.