Job description

Oneida-Herkimer-Madison BOCES is seeking a Senior Office Specialist to assist the Instructional Programs & Professional Learning Administrative Office with administration functions.

Duties

• Prepares and reviews work assignment of lower level staff
• Reviews accounts, reports and other departmental documents for completeness, accuracy and conformity with established procedures
• Prepares and processes departmental vouchers, application forms, agendas, records, files and other materials
• Types, sorts, processes and files correspondence, forms, rosters, payrolls, bills invoices, vouchers, records, purchase orders, catalog cards, reports, index cards, memoranda, clinic reports and other material
• Operates various office equipment
• Answers telephone, takes messages and furnishes routine information
• Receives, sorts and processes mail
• Orders, inventories and issues supplies
• Prepares file folders containing office documents
• Receives, greets and provides information and assistance to the general public
• May receive and investigate consumer complaints, and assists in finding the best possible solution for the consumer
• May direct clerical operations of office and supervise clerical staff
• Other duties as assigned

Required Skills

• Good knowledge of business arithmetic and English; good knowledge of office terminology, procedures and equipment; good knowledge of word processing programs used to produce letters, reports, documents, etc. on a computer; ability to plan, assign and supervise the work of others; ability to understand and follow complicated oral and written directions; ability to type accurately at an acceptable rate of speed; ability to develop effective working relationships and deal diplomatically with the public; integrity and good judgment

Qualifications

• Graduation from a regionally accredited or New York State registered college, business college, or secretarial school with an Associate’s Degree in secretarial science, office management, office technologies, word processing, business administration, business management, communications or a related field; OR
• Graduation from high school or possession of a high school equivalency diploma AND two (2) years of experience in the performance of office and clerical tasks, which shall have involved typing/keyboarding
• NOTE: Verifiable part-time experience will be pro-rated toward meeting full-time experience requirements.
• This is a civil service position

Start date December 1, 2022

Additional Information

Benefits include paid time off, participation in NY State Retirement System, health and dental benefits. 35 hour work week. Remote work is not available.

Job Type: Full-time

Pay: $34,950.00 - $38,588.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

COVID-19 considerations:
Hand sanitizer and cleaning supplies are supplied.

Work Location: In person

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