Job description
Position Information
About Buffalo State
Buffalo State is the largest comprehensive college in the State University of New York system. As a civic, urban, and engaged campus community, we pride ourselves as having small college learning environments coupled with large university opportunities. We are a diverse and inclusive college committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. Our mission is to transform lives, to empower students to succeed and to inspire a lifelong passion for learning. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, and professional studies, each year nearly 10,000 students choose Buffalo State for its broad array of high-quality academic programs, diverse and creative environment, hands-on learning opportunities, affordable SUNY tuition, NCAA Division III athletics, and prime location in Buffalo’s cultural corridor. We welcome applicants who are committed to helping us fulfill our mission.
Faculty/Professional
Professional
Department
Procurement Services
Local Title
Senior Director for Procurement Services
Budget Title
Senior Staff Associate
Rank
SL-5
Line Number
20403
Salary Range
$90,000 to $110,000
FTE
Full-Time
Negotiating Unit
UUP
FLSA
Exempt
Department Website
https://procurement.buffalostate.edu
Brief Job Description
The Senior Director of Procurement Services is a proven leader, manager, and problem solver with excellent communication and project management skills. The Senior Director is adaptable yet steadfast in providing leadership, vision, and operational oversight to Procurement Services, efficiently fulfilling the office’s mission and goals.
Reporting to the Associate Vice President for Administrative Services, the Senior Director’s responsibilities are to:
Reporting to the Associate Vice President for Administrative Services, the Senior Director’s responsibilities are to:
- Oversee and manage the daily operations of the College’s Procurement Services Office, providing procurement and contract services for Buffalo State College and affiliated entities in accordance with applicable policies, regulations, and guidelines.
- Supervise staff and direct the efficient maintenance of electronic procurement records, vendor catalogs, contracts, requests for proposals and quotes, and required regulatory documents.
- Maintain authoritative knowledge of policies and regulations.
- Bring and maintain a robust campus procurement program with Minority and Women-owned Business Enterprises, as well as with local businesses owned by people of color.
- Inform the campus of these programs and their relevance to campus mission; help establish and strive to meet or exceed goals in these areas.
- Supervise the preparation and coordination of bidding and contractual documents and negotiation of procurement for College and capital construction projects.
- Oversee the preparation of such documents in accordance with New York State, SUNY, State University Construction Fund, Research Foundation of SUNY, DASNY and other applicable guidelines.
- Oversee administration of the New York State Procurement Card (P-Card) Program and related card programs e.g. Travel, Non-Employee Travel.
- Oversee personnel training on purchasing policies and procedures and use of regulatory electronic requisition system.
- Participate in various committees throughout the campus.
- Direct and participate in the implementation of an e-procurement solution, in coordination with SUNY System Administration and campus constituents.
- Maintain positive and productive interaction and relationships with College departments, all levels of administration and leadership, faculty and staff, as well as vendors, SUNY System Administration and legal counsel, fellow SUNY campuses, and Offices of the NYS Attorney General, General Services, and NYS Comptroller.
- Develops a purchasing strategy for short-term and long-term results, including an assessment of the college’s current state, three-year future vision, and a phased transition plan for procurement.
- Drives supplier cost and performance through rigorous key performance indicators (KPI’s) though data driven scorecards.
- Effectively managing supplier relationships to optimize service, quality, and cost. Ensuring savings initiatives spanning cost reduction, cost avoidance, revenue enhancement, rebates, etc. are accurately documented, reviewed, reported, and transferred to the annual operating budgets and long-term strategic plans.
Required Qualifications
- Bachelor’s Degree
- Progressive experience with increasing responsibility in procurement, sourcing, and vendor relationship.
- Experience with competitive bidding (RFI, RFP, RFQ), vendor selection, and vendor risk assessment.
- Proficiency in MS Excel, Word, and MS PowerPoint.
- Contract management experience. Experience drafting, reviewing, negotiating, and renewing contracts.
- Able to design, compile, analyze and present contract/vendor scorecards and trackers to management.
- Able to communicate effectively both verbally and in writing.
- Highly accomplished in developing and reporting key performance indicators (KPIs).
- Ability to manage multiple projects, concurrently, and manage priorities.
- Have significant experience with complex negotiations.
- Advanced problem-solving and interpersonal skills.
Preferred Qualifications
- Bachelor’s or advanced Degree in Procurement, Purchasing, Supply Chain Management or related field.
- Experience in governmental procurement office, preferably in the State University of New York (SUNY) or City University of New York (CUNY) or another NY State Agency.
- Progressive experience with increasing responsibility in procurement, sourcing, and vendor relationship, preferably in higher education or not-for- profit field.
- Lean Six Sigma Certification
- Certified Public Purchasing Officer (CPPO)
- Experience with e-Sourcing techniques.
- Member of New York State Association of Municipal Purchasing Officials
- Supervisory or managerial experience
Anticipated Date of Hire
01/02/2023
Priority Review Date
Application Deadline Date
Open Until Filled
Yes
Special Instructions to Applicant
Contact Person
Contact Email
vpfm@buffalostate.edu
Contact Fax
Quick Link for Direct Access to Posting
https://jobs.buffalostate.edu/postings/6542
Equal Employment Opportunity/Affirmative Action Employer
Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at warnesje@buffalostate.edu or call (716) 878-4822.
Background Investigation Statement
All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at http://hr.buffalostate.edu/pre-employment-background-screening.
Clery Statement
Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at http://police.buffalostate.edu. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.
New York State Executive Order 161
Pursuant to
Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov. Further restrictions on using salary information in the hiring process appear in
Labor Law §194-a.
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