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  Staff working at a MSK New Jersey location must be up to date with COVID-19 vaccination, which includes having completed the primary COVID-19 vaccination series and booster once eligible as mandated by New Jersey State. All New Jersey staff not yet eligible for a booster must receive a booster within 3 weeks of becoming eligible as a condition of continued employment at MSK.

In more than 100 laboratories, our scientists are conducting innovative research to advance understanding in the biological sciences and improve human health. The SKI Staff includes 400 research fellows, and 200 graduate students (both PhDs and MD/PhDs). We have many National Academy of Sciences members and Howard Hughes Medical Institute investigators. We have cutting-edge technological recourses and promote collaboration between scientists and clinicians.

We are looking for a Senior Administrative assistant to join our team. The Senior SKI Administrative Assistant provides high-level administrative and operational support for one of the Chairs on the SKI team.

You Are:

• An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding
• Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances
• Adept at creating partnerships and working collaboratively to meet shared objectives and goals
• A good decision-maker, with shown success at making timely decisions that keep the organization moving forward
• Willing to take action and eager to accept new opportunities and tough challenges with high energy, and passion

You Will:

• Ensure the smooth flow of communication between investigators, members of the lab, institutional contacts, and external contacts
• Exhibit sound understanding of lab operations and manage day-to-day administrative operations for the manager and PI
• Assist in the accurate preparation of complex documents and supervise the coordination and organization of timely grant submissions and similar projects
• Troubleshoot process/paperwork problems and proactively follow up on problem resolution
• Purchase capital equipment including laboratory and computer equipment, and maintain inventory and maintenance records
• Manage complex calendars and scheduling of meetings on the manager’s behalf
• Assist with clerical duties such as scheduling, attendance, payroll, and related records for lab members
• Develop agendas for visiting faculty
• Establish a detailed course of action for duties, demonstrate thoroughness and accuracy, and use written and verbal communication skills while using extensive discretion and judgment

You Have:

• 4-7 years of proven experience in an administrative role, preferably in an academic research environment
• Grants experience preferred #LI-Hybrid