Description

Our agency is looking to fill a full-time, permanent Secretary Senior vacancy within the Community Corrections Division. This position works for the Kennewick Field Office located at 500 North Morain St., Suite 1101, Kennewick, WA 99336.

Under general direction of the Office Support Supervisor II (OSS2), this position provides clerical and general office support to the Community Corrections Supervisors (CCS) and Community Corrections Officers (CCOs) for the Kennewick Field Office, Tri-Cities Annex, Tri-Cities Outstations, Eastern WA Community Corrections Violator Program, Pasco Field Office, and Walla Walla Field Offices.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

A complete application packet will include:

• Completed online application accessible via the 'Apply' button located at the top right corner of this posting.
• Cover letter regarding your interest for this position.
• Detailed chronological resume.
• And at least three professional references with valid phone number(s) and an email address for each. Definition of “professional references” is listed below in Supplemental Information section. Do not include any personal photos or personally identifiable data, such as a driver’s license or social security number.
• Applicants wishing to claim Veterans Preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to your online application.

COVID 19 Vaccination Requirement - review the Supplemental Information section below regarding the State’s vaccination requirements.

Incomplete application packages may disqualify you from the process.

Duties

• Provide clerical and general office support for the CCS and CCOs at the Kennewick Field Office, Tri-Cities Annex, Tri-Cities Outstations, and Eastern WA Community Corrections Violator Program.
  • Drafting, typing, proofreading, and maintaining correspondence for CCSs.
  • Specialized knowledge in data entry systems such as Offender Management Network Information (OMNI).
  • Review and maintain reports/spreadsheets.
  • Support staff file assignments, receiving/processing work requests.
  • Manage caseload assignments in OMNI.
  • Maintain electronic and physical files.
  • Act as liaison for office repairs, service, and maintenance.
• Provide back up support to Office Supervisor and Office Assistant Lead (OAL) positions when on leave.
• Other duties as assigned.

Qualifications

Required Qualifications

• High School Diploma or equivalent.
• Two years of increasingly responsible office/clerical experience requiring keyboarding, data entry, and Microsoft Office programs.
• And a valid, unrestricted driver's license.

The successful candidate will possess the following skills and abilities:

• Ability to work independently.
• Ability to use and provide technical assistance to others with common computer programs and software such as Microsoft Office programs and employer-specific programs such as OMNI or similar programs.
• Ability to file, use appropriate grammar, punctuation, and spelling.
• Ability to assist individuals with various criminal backgrounds.
• Strong written and verbal communication skills.
• Demonstrate the ability to analyze and solve problems under highly stressful or adverse situations.
• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.

Supplemental Information

Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

Visit Mission & Vision | Washington State Department of Corrections for more information about our agency.

COVID 19 Vaccination Requirement
Employees of the WA State Department of Corrections (DOC) are required to be fully vaccinated against COVID-19 as a condition of employment. Any offer of employment is contingent upon verification of your vaccine status. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. You may request an accommodation if you are unable to meet this requirement due to a medical or religious necessity.

IMPORTANT NOTES

• 
  References – Include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• You may work directly with or near individuals who have committed a crime in a potentially hazardous setting. Consider this when deciding to apply.
• Pre-employment Drug Test – We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Represented Position – This position is represented by the Washington Federation of State Employees (WFSE).

What We Offer
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacation days a year
• 8 hours of paid sick leave per month
• 12 paid holidays each year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation
• Visit our benefits page to see more!

For questions about this recruitment, or to request reasonable accommodation in the application process, contact the assigned Human Resources Navigator at mariane.smith@doc1.wa.gov or (564) 200-3352. Make sure you reference the requisition/job # listed above, it begins with 2023.

For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.