Job description

Are you interested in working with an organization that is transforming the way America cares for and educates its children?

The Children’s Guild DC PCS is seeking an experienced School Registrar, who will be responsible for student registration information, maintaining student records and student information systems, data reporting, and all other duties as assigned. The ideal candidate possesses a passion for education, has a background in operations, admissions, data management or office administration in a fast-paced environment. S/he is fully dedicated to the mission of TCGDC and committed to keeping the academic and personal success of our students as a core focus, while striving to grow professionally and support the operational excellence of the school. Candidates must be highly interested in general school administration and committed to growing in our organization as we expand.

*
Summary*

The Children's Guild Alliance is a nonprofit organization serving children, families, and child- serving organizations. We are dedicated to transforming how America educates and cares for its children through education, behavioral health, national training, and consultation services.
Affiliates of The Children's Guild Alliance include The Children's Guild, Monarch Academy public charter and contract schools, Monarch Preschool College Park, TranZed Academy for Working Students, TranZed Apprenticeships, The Children's Guild DC Public Charter School, Transformation Education Institute, and The National Children's Guild Fund. We are among the most experienced child-serving organizations in the Greater Baltimore/Washington region and are currently expanding in national and international programs. Each year, the agency's continuum of care and hundreds of professional staff help thousands of youths and young adults and their families achieve excel and succeed. We operate public charter and contract schools; special education schools; preschool; apprenticeships, and pre-career programs; therapeutic group homes; treatment foster care; and behavior health services. We invite you to be part of our innovative team!

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

At least 1-2 years working experience in a relevant field; Experience in a school environment ideal; Working knowledge of Microsoft Office, especially Excel.
Database experience required; · Extraordinarily strong organizational skills · Very strong attention to detail · Desire to learn and learns quickly · Takes initiative · Collaborative spirit and skill · Effective communication skills · Strong work ethic · Fluency in Spanish a plus · Ability to adapt in a dynamic environment.
The critical features of this job are described above; they may be subject to change at any time due to reasonable accommodation or other reasons
Essential Duties and Responsibilities

_
Student Registration_

• Manage initial and ongoing student enrollment, including tracking of enrollment paperwork and health forms, ensuring rosters are accurate, ensuring records from prior school are transferred
• Oversee collection, review of immunization records, and ensure compliance with the

Dept. of Health

• Prepare enrollment paperwork and act as the annual OSSE enrollment audit POC
• Maintain comprehensive student demographic data and provide reports as requested
• Issue student working papers, student verification letters as needed

_
Student Records Maintenance_

*
Create and maintain physical student files, following up on missing paperwork as needed to ensure complete records

• Fulfill requests for records from transfer schools, and receive records from students' prior schools to be merged with current records
• Communicate with various faculty members, departments and administration regarding pertinent updates to student information

_
Student Information Systems Management_

• Serve as gatekeeper for information database and keep all student and family info current, including demographic, IEP, emergency contact, medical alerts, meal status, etc.
• Perform regular and end-of-year system tasks such as list noticing and roll-over of students, roster creation, updating meal eligibility and immunization records, and reporting attendance, assessment and credit information

_
Parent/Homeless_ Liaison

• Ensure homeless children and youth are properly identified and immediately enrolled
• Review/revise local policies and practices to ensure that students are not segregated or stigmatized by the basis of their homeless status.
• Participate in professional development and technical assistance activities and ensure that school personnel are providing McKinney-Vento services
• Inform parents/guardians of educational opportunities available to ensure homeless students have equal access to educational resources
• Disseminate public notice of McKinney-Vento rights in locations frequented by parents and guardians in a manner and form understandable

remove enrollment barriers, including barriers related to missed application or enrollment deadlines; fines or fees; records required for enrollment including immunization or other required health records, proof of residency, or other documentation; or academic records

• Coordinate and collaborate with different divisions within the LEA such as special education, migrant education, Title I, nutrition services, transportation, etc. to ensure homeless students are afforded the opportunities and additional resources to have the access of their housed peers.
• Develop and coordinate collaborations with resources, including: public and private child welfare and social services agencies; law enforcement agencies; juvenile and family courts; agencies providing mental health services; domestic violence agencies, child care providers; runaway and homeless youth centers; food banks, providers of services and programs funded under the Runaway and Homeless Youth Act; and providers of emergency, transitional, and permanent housing, including public housing agencies, shelter operators, and operators of transitional housing facilities.
• Ensure public notification of the educational rights of homeless students is disseminated in locations frequented by parents, guardians, and unaccompanied youths
• Mediate school enrollment disputes and attend, as authorized, Student Success Teams (SST), School Attendance Review Team/Board (SART/SARB), Individual Education Plan (IEP), Expulsion and Manifestation Determination meetings.
• Refer homeless families and students to housing services, in addition to other services.

_
Data Reporting_

*
OSSE data collection and reporting

• Other data reporting as determined by academic program needs

_
General_

*
Assist with other projects/duties as needed, providing support of the mission in whatever way possible

_
Supervisory Responsibilities_

• Ensuring that all staff members are trained on all relevant policies and procedures, including safety measures
• Providing feedback to employees about their performance on a regular basis, documenting any concerns that may need to be addressed
• Conducting regular meetings with supervisors and managers to discuss progress towards goals, issues with specific employees, or other relevant topics
• Reviewing applications for employment, conducting interviews with candidates, and selecting candidates who best meet the requirements of the position
• Maintaining employee records such as timecards, leave requests, and personnel files
• Assigning tasks to other employees on a regular basis
• Making sure that all necessary work is completed on time, within budget guidelines, and according to company standards
• Reviewing and approving time sheets, expense reports, or other forms of documentation provided by employees to ensure accuracy
• Reviewing reports generated by staff members to ensure that they are accurate and complete

Competencies

To perform the job successfully, an individual will retain accountability for the following Key Result Areas (KRAs).

*
Key Result Area #1:* Reporting

*
Reports (federal and state) are timely and accurate.

• Reports to The Children’s Guild are timely and accurate.

*
Key Result Area # 2:* Record and Systems Maintenance

*
Records and are complete and organized.

• Records are updated as the latest information is received.

*
Education and/or Experience*
High School diploma or equivalent; post-secondary courses in office management, bookkeeping and/or office skills; minimum of five years’ experience in clerical support positions; office management experience preferred; experience working in a school system/environment preferred.
Certificates, Licenses, Registrations
Not applicable to this position.

*
Physical Demands*

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is frequently required to stand; walk; sit; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must frequently lift and/or move more than 100 pounds. Specific vision abilities required by this job include ability to adjust focus.

All Guild employees are expected to demonstrate an awareness of, respect for, and attention to the diversity of the people with whom they interact (person served, personnel, families/caregivers, and other stakeholders) that are reflected in attitudes, organizational structure, policies, and services

Job Type: Full-time

Pay: $31.25 per hour

learninglandscape.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, learninglandscape.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, learninglandscape.com is the ideal place to find your next job.