Job description

A part-time non-union position of Recording Secretary is available. The rate of pay
is $125 per meeting. To apply send completed application to the First Selectman’s
Office, 11 Rye Street, Broad Brook, CT 06016. This position will remain open until
filled. EOE
STATUS: PART-TIME, NON-UNION, NON-EXEMPT

POSITION GOAL:
Plans and carries out work as assigned by Board Chair/Vice-Chairperson/designee.
Performs tasks in preparation for, and in support of, Board meetings. Prepares
correspondence as required. The work is performed under broad supervision/review of
the Board Chair/Vice-Chairperson/designee. Sensitivity and discretion are required
when attending Board meetings.
The Recording Secretary is there to take minutes and not to speak or join the
discussion of the Board Members. The Recording Secretary is required to work
evenings when most Board meetings are held.

ESSENTIAL FUNCTIONS:
Prepares meeting Agendas, Legal and/or Public Hearing Notices as needed and
files them with the Town Clerk within required timeframes
Copies and distributes meeting documentation to Board Members
Attends all Board meetings as required
Takes attendance of Board members and/or Audience of Citizens
Takes meeting minutes and/or records meetings using Zoom.
Transcribes/documents meeting minutes and files them with the Town Clerk
electronically within required timeframe
Maintains Board files at the direction of the Chair/Vice-Chairperson/designee

OTHER FUNCTIONS:
The above duties describe the most significant duties performed and are not to be
considered a detailed description of every duty of the position. Other related tasks may
be assigned by the Chair/Vice-Chairperson/designee.

SUPERVISED BY:
Chairman/Vice-Chairperson/designee

REQUIRED QUALIFICATIONS:
High School diploma and at least three (3) years of general office or directly related
experience or an Associate Degree and less than two years of general office or directly
related experience. Experience taking meeting minutes is required. Experience taking
meeting minutes for municipalities is strongly preferred.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent verbal and written communication skills
• Proficient in Microsoft Word and knowledge of basic office procedures
• Ability to establish effective working relationships with Board Members, Town Hall

personnel and the general public

• Ability to prioritize, organize and perform work independently, and exercise mature

judgement, maintain confidentiality, and make responsible decisions

• Ability to use a computer, Microsoft Word, a printer, and an email account

REQUIRED PHYSICAL EFFORT:
Must be able to sit for extended periods of time during meetings and to type and file
meeting minutes electronically

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