SUMMARY: Lotus Professional College is looking for a friendly, enthusiastic person to serve as a part time receptionist. This person will be the initial contact for all callers and visitors to Lotus Professional College.

HOURS: 5pm-9pm Tuesday-Friday & Saturdays 8:30am-5:00pm

DUTIES AND RESPONSIBILITIES:

• Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee, voice mail, or pager.
• Clears messages each morning and delivers to appropriate employees.
• Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations.
• Responds to visitors, clients, and employees in a courteous and professional manner.
• Opens and routes incoming mail.
• Prepares and forwards outgoing mail and packages.
• Composes and types routine correspondence as required.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
• Organizes and maintains file system; files correspondence and other records.
• Orders and maintains supplies, arranges for equipment maintenance, and keeps reception area organized.
• Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs other related duties as assigned by management.
• Maintain common areas with tasks such as watering plants and sanitizing rooms.
• Scanning of documents.

QUALIFICATIONS:

• Excellent verbal and written communication skills.
• Proficient on Microsoft Office.
• Strong interpersonal skills.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Commitment to excellence and high standards.
• Strong organizational skills; able to manage priorities and workflow.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Professional appearance and demeanor.
• Ability to perform diversified clerical functions and basic accounting procedures.