Our Company & Our Property:
Whether traveling on a ski trip to Aspen or taking a romantic escape in Santorini for a special anniversary, it is the simple things that are most important to the guests of Auberge Resorts Collection. At Auberge, we offer the opportunity to create personal memories and stories; tasting freshly picked fruit in Cabo San Lucas, horseback riding with a local cowboy in Costa Rica, or planting coral gardens in the South Pacific. People who know us, choose to return for shared experiences that connect them to local cultures and which will be forever embedded in their soul.

A majestic all-season mountain retreat, Primland is located at the heart of the Blue Ridge Mountains on 12,000 expansive acres. Primland offers luxurious accommodations, a championship golf course, exquisite farm-to-table cuisine, a serene spa and a level of outdoor adventure that is unrivaled on the east coast. In one of the most breathtaking mountain settings, the resort boasts impressive year-round activities for the entire family, including horseback riding, fly fishing, alfresco yoga and meditation, kayaking, hiking, sporting clays, archery, stargazing in one of the largest observatories in the Eastern U.S., RTV trail riding and tennis.

Role Summary:

• Check all incoming goods against delivery orders and invoices, food specifications and purchase records to ensure that the type, amount, price and quality of items charged and ordered are correct and maintain safe, sanitary and organized storage of all items
• Issue, store, price and rotate all incoming goods for the hotel and maintain a good balance between par levels of inventory items and on hand quantities in accordance to business need
• Ensure all local and corporate policies, rules, internal controls and procedures and safeguards are complied with as they relate to the Purchasing Department

Core Responsibilities:
Please note that this is not an exhaustive list of everything that needs to be done. Within the Auberge family, our people always find new ways to look after the business, their guests, and their teammates. Within this, the key responsibilities for this position are:

Required Qualifications:
Require a working technical knowledge of Auberge Policies and Procedures as it relates to Purchasing, Store and Receiving, including Purchase Orders and Inventory procedures. Working knowledge is generally learned on the job or through a series of professional certifications
Require knowledge of and the ability to operate computer equipment
Highest level of integrity and transparency
Apply an ethical approach to the outcome of situations Strong interpersonal and relationship-building skills to work with cross-functional teams, vendors, contractors , vendors’ delivery person and freight forwarders Work in a safe, prudent and organized manner Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar as well as basic arithmetic Knowledge of basic computer systems and softwares including Word and Excel required .Driving license required. Lifting of 80lbs or more may be required . Ability to stand for 4 or more hours at a time . Proactive and high energy.

• Issue, store, price and rotate all incoming goods for the hotel
• Maintain proper labeling of all storeroom items with minimum and maximum levels, to facilitate re-ordering and rotation of stocks,
• Fill all requisitions on a timely basis in accordance with storeroom hours and outlet requests, update respective inventory cards/system and rotate perishables in storerooms
• Deliver packages and merchandise to designated personnel throughout the property
• Ensure all goods received are stored in their proper and designated areas at all times
• Ensure food items are marked with date of purchase when practical or if expiry date is on package when required
• Ensure all food items are placed in the appropriate location and are not placed on the floor
• Complete daily, weekly, month-end, quarterly or annual inventories for food, beverage, groceries, sundries and operating equipment as needed
• Ensure all storerooms are locked when unattended, warehouses are properly tidying (e.g. sweeping, mopping, hub floor, breaking down cardboards and taking trash out…) and vehicles used in course of business maintained clean.
• Receiving Duties:
• Ensure that all non-food and beverage deliveries coincide with an approved purchase order. All deliveries without purchase orders must be investigated and mostly rejected
• Ensure that all food and beverage deliveries are received in conjunction with the order forms
• Maintain an up to date file of the receiving copy of all approved purchase orders. All purchase orders must clearly state the status of delivery (i.e. open or partial)
• Inspect the physical condition, check quality and count or measure the quantity and weight of all items or supplies at the time they are received and before they are placed in storage
• Inspect food quality at receiving. Anything questionable must be approved by the Executive Chef or his delegate or the Purchasing Supervisor
• Ensure all deliveries are received at the designated receiving area only
• Inform Accounts Payable and Supervisor in the event of any returns, shortages, or no show deliveries immediately
• Conduct temperature recordings of vendor chiller trucks, chilled and frozen food
• Check shelf life and expiry of food and beverage products and alert accordingly
• Require a working technical knowledge of Auberge Policies and Procedures as it relates to Purchasing, Store and Receiving, including Purchase Orders and Inventory procedures. Working knowledge is generally learned on the job or through a series of professional certifications

• Assist with regular cleaning and re-organization of storerooms
• Assist the Accounts Payable Clerk in researching cost/deliveries/invoices discrepancies
• Perform any additional duties as assigned by the Director of Finance/Assistant Director of Finance

What Else?:
At Auberge, we are passionate about our mission to be the best-loved operator of one-of-a-kind luxury properties and experiences. We are storytellers and story-makers, delivering simple pleasures and creating indelible memories. Born in Napa and inspired by the most relaxing places in the world, we prize simplicity, comfort, and beauty. Whatever role we play in Auberge, and wherever we reside and work, we all live by the view that our core purpose is to enrich people’s lives.

If that philosophy resonates with you and you feel that our approach is aligned with your own passions and beliefs, then please talk to us about becoming part of our family.

Primland is an Equal Opportunity Employer, M/F/D/V. Primland provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Primland complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.