Job description

TriMark USA is one of the country’s largest providers of foodservice equipment and supplies. We proudly serve our customers by providing design services, commercial equipment and foodservice supplies across a wide range of industries and business sectors. As a company, we strive to lead with our values and to support the success and sustainability of our customers so they can focus on their culinary pursuits.

FULL TIME | HYBRID | BENEFITS INCLUDED

(Medical, Dental, Vision, Pet & Legal Insurance)

The Project Administrator reports to the Project Manager, and is located in Nashville, TN

POSITION SUMMARY:

The Project Administrator handles all logistics and administrative tasks for the assigned client project. This person assists the project management team to efficiently handle all details of the project including equipment ordering, material tracking, and communications with the contractors and vendors.

QUALIFICATIONS & EXPERIENCE:

• Associate degree or related experience in Project Administration, minor Accounting, or Billing.
• High School diploma or equivalent
• Proficient computer skills in MS Office (Word, Excel, Outlook)
• Experience in Navision a plus

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Creates initial file structure at the onboarding of the project. Communicates file structure to Project Managers and Coordinators.
• Works directly with Sales and Project Coordination to assist with billing readiness duties. Reviews sales orders for completion. Reaches out to vendors to get invoices as needed.
• Kicks off project reconciliation file at the start of each project.
• Follows assigned projects throughout the project life cycle and updates project reconciliation with various data points per direction.
• Assists Project Coordinators with follow-up on any aspects associated with the project reconciliation to help resolve obstacles that could keep the project from billing.
• Shares data files with Cash Application Team to ensure payments are posted against correct accounts.
• Researches prior projects as assigned and reconciles as needed.
• Reviews shipped orders to ensure all costs/prices are correct prior to sending to billing.
• Research and report freight costs to PC’s to ensure order is ready to be billed.
• Ensure customers are billed correctly for services quoted and provided.
• Communicate with Project Managers, Project Coordinators and Sales to resolve discrepancies.
• Prepare final invoice for Sales and Credit to review with customers for final payment.
• Perform other related duties as required and assigned

COMPETENCIES:

• Possess exceptional written and verbal communication skills, including ability to articulate information or possible resolutions in a concise and timely manner.
• Fosters a positive work environment with both external and internal customers through demonstration of strong interpersonal and collaborative skills.
• Strong organization, follow-through skills, and the ability to manage multiple priorities effectively.
• Basic accounting principles in the interpretation of a customer orders and pricing.
• Solid mathematical skills and ability to reconcile project costs and margins.
• Identify and resolve issues in a timely manner.
• Highest standards of accuracy and precision; data entry skills and attention to detail required.
• Exceptional work ethic with a focus on achieving goals and targets in a timely and complete manner.
• Proficient in Microsoft Office, including Word and Excel
• Ability to learn and utilize companies’ enterprise software.

TriMark’s commitment to diversity, equity, and inclusion is a purposeful mission of strengthening our organization and those we serve by uniting the unique differences of our employees. This mission is instilled in who we are as a company. We are committed to promoting diversity, equity and inclusion through sharing, education, and experiences. We are greater together through unity in diversity.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Nashville, TN: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

learninglandscape.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, learninglandscape.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, learninglandscape.com is the ideal place to find your next job.