Working Title: Office & Admin Specialist Int
Job Class: Office and Administrative Specialist, Intermediate
Agency: Pollution Control Agency

• Who May Apply: Open only to eligible applicants
• Date Posted: 03/23/2023
• Closing Date: 04/03/2023
• Hiring Agency/Seniority Unit: Pollution Control Agency / Pollution Control-AFSCME
• Division/Unit: WTR MUN BS Business Supt Unit2
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $18.55 - $24.60 / hourly; $38,732 - $51,364 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: GREATER MINNESOTA (GM)
• FLSA Status: Nonexempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position exists to perform clerical and administrative support in the Minnesota Pollution Control Agency (MPCA) Marshall Regional Office. Functions performed include typing, advanced document processing, data entry, filing, mail/package receipt and distribution, reception duties, answering pohones, advanced office and administrative support, back-up role for inventory coordination, and back-up role for fleet management. This postion will train new staff on document processing and internal communicaiton systems. This position also assists within the Division and the Agency as support functions are needed for priority work.

Minimum Qualifications

Typing and word processing skills sufficient to produce quality documents and reports in an efficient manner.

Knowledge of and ability to use various office software including Microsoft Word and Outlook.

Ability to learn databases/workflows such as Tempo and Onbase.

Ability to scan multiple page documents and utilize multi-function devices (scanner/copier/printer).

Data entry skills sufficient to enter data efficiently and with accuracy.

Customer service and human relation skills in order to treat customers and staff in a courteous and respectful manner on the phone, in person, and online.

Business English skills sufficient to speak, read, write, prepare, and edit materials, using correct and error-free spelling, punctuation, grammar, and typing.

Preferred Qualifications

Experience using Microsoft Excel, Adobe Acrobat Pro, Tempo, and Onbase.

Time management skills sufficient to manage multiple tasks, set priorities, organize work, and meet time deadlines.

Excellent communication skills, both written and verbal.

Experience working in a team environment.

Ability to research information.

Physical Requirements

Requires occasionally moving such articles as file folders, ledgers, and small equipment. Although a sedentary job is defined as one which involves sitting, a certain amount of moving and remaining in a stationary position is often necessary in carrying out job duties.

Additional Requirements

Position duties may require travel but driving is not a minimum qualification or essential function of this position. Employees who may drive for state business will need their driver’s license checked prior to operating a state vehicle.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Kristi Streff at kristi.streff@state.mn.us or 651-757-2122.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kristi Streff at kristi.streff@state.mn.us.

About Pollution Control Agency

Our mission is to protect and improve the environment and human health. We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure polluting does not have disproportionate impact on any groups of people. We emphasize work-life balance with flex schedules, compressed schedules, and options to telework for some positions.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.