Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

Interviews: will be scheduled within two weeks after the application deadline.

Who we are:

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly impacts the people in our community who come to the court to have their cases resolved. We need staff who want to have an impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.

We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and life experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Benefits to you:

Employee Benefits
to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please visit .

Position Highlights:

The in Grants Pass, Oregon is hiring a Judicial Assistant (Judicial Services Specialist 3).

Much of your day is spent providing moderate to complex clerical support for a judge. You will be responsible for scheduling, calendaring, establishing workload priorities, coordinating court appearances and meetings, and making travel/lodging arrangements. You will track the status of cases assigned to the judge and will provide direction, training, and assistance to coworkers, attorneys, litigants, agencies, and the public in the areas of case processing, case management, and procedures.

Providing courtroom and trial support will be part of your duties. You will function as the bailiff, court clerk, and court reporter during court proceedings. As such, you will remain alert for security purposes, assist with jurors, record trials and hearings, perform data entry, process court documents, and prepare the courtroom for daily proceedings.

Additionally, you will prepare and process a variety of forms requiring a broad knowledge of court operations and legal terminology/format. These materials include, but are not limited to, judicial correspondence, DMV suspensions, referral forms, warrants, plea petitions, appeal notices, judgments, opinions, and instructions. You are expected to review materials for accuracy and completeness and to maintain confidentiality.

Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by .

Instructions for Cover Letter and Work History/Resume:

Workday times out after approximately 15 minutes of no activity, and all progress will be lost. Your Cover Letter and Work History should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below. Failure to follow these instructions may result in rejection of your application.

Cover Letter

Work History/Resume

OR

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified applicant must have at least two (2) years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
AND
Possession of a high school diploma or GED, or equivalent life or work experience.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

Working Conditions

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the U.S. Department of Homeland Security’s confirming you are able to work in the U.S.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, .

Questions and Support

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.