Salary

$131,456.00 Annually

Location

City of San Diego, CA

Job Type

Unclassified

Business Area

1314 - Information Technology

Job Number

U2313

JOB INFORMATION

Please see instructions on how to apply in the Selection Process section of this bulletin as this position cannot be applied for online.

The City:
With more than 1.4 million residents, the City of San Diego is the eighth largest city in the United States and the second largest in California. The City of San Diego’s strong economy, diverse population, great educational institutions, unsurpassed quality of life, and world-renowned location make it the ideal place to work, live, and play. With its great weather, miles of sandy beaches, and major attractions, San Diego has something to offer for everyone.

The City’s Mission, as stated in the Strategic Plan is “Every day we serve our communities to make San Diego not just a fine city, but a great City.” The City’s Vision is "Opportunity in every neighborhood, excellent service for every San Diegan".

As one of the region’s largest employers, the City of San Diego employs over 11,000 highly dedicated employees and has a combined Fiscal Year 2023 operating and capital budget of approximately $5 billion. Additional information about the City of San Diego can be found on the City’s website: www.sandiego.gov.

The Department:
The Department of Information Technology is responsible for citywide strategic technology direction, operational support of application, infrastructure, and wireless technologies, enterprise application services, and manages information technology services contracts. The Department's goals are to: (1) Enhance reliability, availability, and security of technology systems; (2) Expand capabilities and business value of technology services; (3) Improve technology project delivery; (4) Increase capability for innovation to improve service delivery; (5) Provide efficient cyber security services to support innovation.
The Department’s mission is: “To provide high quality technology and wireless services while driving strategic innovation through collaboration and partnership with City and regional stakeholders.”

The Position:
Under the general direction of the Department of Information Technology Finance and Administration Program Manager, the Finance Program Coordinator position will manage fiscal and administrative operations for the Department of Information Technology. This position will be responsible for ensuring fiscal compliance requirements for the Department of Information Technology funds, managed service provider contracts, wireless infrastructure, capital improvement program, federal and state grants, citywide cellphone program, citywide multi-functional device program, and internal financial controls. In addition, this position develops and implements multiple strategies to ensure centralized IT costs are allocated citywide. The Department of Information Technology is a centralized department that provides direction Citywide regarding IT budget, IT budget monitoring, disclosure review for public offerings, and fiscal consulting services related to IT initiatives. This position will respond to inquiries from Council members and Independent Budget Analyst staff.

Key Areas of Responsibility:

• Develop, plan, organize, direct, supervise and evaluate the activities necessary to prepare a $133 million annual operating budget for the General Fund, Wireless Communication Technology Fund, GIS Fund, OneSD Support Fund and Information Technology Fund;
• Oversee the Department’s centralized Accounts Payable section and will be responsible for ensuring the timely payment of vendor invoice and P-Card payments;
• Oversee the Department’s payroll functions, including the processing of bi-weekly payroll and organizational management adjustments;
• Oversee the City Multi-Function Device Copier Program and Cell Phone Program to ensure compliance with policies and procedures;
• Develop and establish work methods and standards, and conduct or direct staff training and development;
• Perform studies and analysis as needed for other department divisions to establish performance criteria and management reports; and monitor compliance;
• Oversee Department of Information Technology management components of the City’s Annual Comprehensive Financial Statement (ACFR);
• Represent the department at meetings and in budget related matters and appears before the City Council and committees as requested; serves as an information source and provides necessary and relevant input to the City’s overall risk management program;
• Establish methods and systems to track department revenue, expenditures and purchasing actions and recommend resolutions when inconsistent with projections;
• Update and review annually Department of Information Technology annual citywide non-discretionary accounts descriptions, methodologies, assumptions and back-up documentation;
• Develop, implement and monitor internal controls over financial reporting; and
• Analyze, recommend and implement modifications of department’s standards, policies and procedures;
• Provide seamless coverage when the Finance and Administration Program Manager is out of the office or unavailable and ensure budget deliverables are submitted on-time.

Minimum Requirements:

• Bachelor’s Degree in Business Administration, Public Administration, Business Management, or a related field, and
• Three (3) years of progressively responsible supervisory experience.
• Any combination of education and experience that demonstrates these qualifications may be qualifying.

Desirable Qualifications:
The ideal candidate will possess the following qualifications:

• Experience in preparation, administration and monitoring of an operating budget;
• Ability to communicate complex and technical information in a simple, clear and straightforward manner, including the use of graphs and tables as needed;
• Capacity and willingness to work under the pressure of deadlines and a high volume of work and the ability to effectively manage multiple priorities;
• Strong business and political acumen to work effectively with internal customers, external agencies and businesses, elected officials and the public;
• Strong business analytics and quantitative analytical abilities, including a thorough understanding of common data analysis tools and programs;
• Experience in government accounting and reporting;
• Demonstrated skills in contract management and administration;
• Knowledge and experience working with Enterprise Resource Planning systems;
• Strong quantitative analytical abilities, including a thorough understanding of common data analysis tools and programs;
• Excellent writing and communication skills;
• Strong interpersonal skills;
• Ability to communicate complex and technical information in a simple, clear, and straightforward manner, including the use of graphs and tables as needed;
• Ability to communicate effectively to different audiences, including elected officials, various levels of City management and members of the public;
• Ability to comprehend technical details and understand how they relate to and impact the “big picture”;
• Ability to work both independently and as part of a team in a fast-paced, high pressure environment with tight time constraints;
• Interest in municipal activities and services and how they impact the community;
• Highly ethical and objective, with the ability to navigate in a political environment without being political;
• Energetic and motivated with the ability and desire to take initiative.

Benefits:
This position is eligible for participation in the City’s Flexible Benefits Plan, which offers several benefit plan options or a taxable cash option; $50,000 in City-paid life insurance; paid annual leave accruing at a rate equivalent to 22 days per year for an employee’s first 15 years of service. Retirement benefits for this unclassified position depend on an employee’s eligibility status (new hire, rehire, etc.). To learn more about this position’s employee benefits, please review the Benefits Summary for Unclassified Employees, or contact the Benefits Division of the Risk Management Department at (619) 236-5924. Some benefits currently offered to employees may be modified in the future.

Pre-Employment Requirements:
Employment offers are conditional pending the results of all screening processes applicable to the position, which may include but are not limited to the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review/exam (which may include drug/alcohol testing); reference checks; confirmation of COVID-19 vaccination; and fingerprinting. Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes which may include a polygraph examination and/or background investigation. All of these processes must be successfully completed before employment begins. A positive test for alcohol, illegal drugs, including marijuana, or inadequately explained prescription drugs, misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process may be cause for disqualification or termination of employment. Nothing in this job posting constitutes or should be construed as part of an express or implied contract for employment with the City of San Diego. Candidates must notify the Personnel Department of any change in their name, mailing address, email address, or phone number, or they may miss employment opportunities.

COVID-19 Vaccination Requirement:

• Candidates may need to be fully vaccinated against COVID-19 by their start date in accordance with City policy. “Fully vaccinated” means a person has received, at least 14 days prior, either the second dose in a two-dose COVID-19 vaccine series or a single-dose COVID-19 vaccine. Acceptable COVID-19 vaccines must either be approved by the U.S. Food and Drug Administration (FDA) or authorized for emergency use by the FDA or the World Health Organization. Candidates who receive a conditional job offer will be required to provide proof of their COVID-19 vaccination at the time of their pre-employment fingerprinting appointment with the Personnel Department.
• Employees and candidates with a disability or medical condition that makes it medically inadvisable for them to receive a COVID-19 vaccine, as verified by their healthcare provider, or those with a sincerely held religious belief, observance, or practice that prevents them from receiving a COVID-19 vaccine, may request reasonable accommodation and exemption from the COVID-19 vaccination requirement. Candidates who receive a conditional job offer and wish to make such a request for accommodation will be provided with more information at the time (prior to) of their pre-employment fingerprinting appointment with the Personnel Department. The City will review requests for medical and religious accommodation on a case-by-case basis in accordance with the Americans with Disabilities Act (ADA), Title VII of the Civil Rights Act of 1964, and the California Fair Employment and Housing Act (FEHA). A candidate’s start date may be adjusted to allow for the accommodation process.

Medical Evaluation:
A City medical examination, including drug/alcohol screening and documentation of medical history, may be conducted following a conditional offer of employment or promotion. Candidates must be able to perform the essential duties of the position sought, with or without reasonable accommodation. The City of San Diego is committed to a drug and alcohol-free workplace.

Selection Process:
To be considered for this position, please submit, in either a Pdf or a Word document, the following via email to HumanResources@sandiego.gov: 1) your current resume; 2) a letter of interest, highlighting your relevant work experience and qualifications for this position; and 3) a list of three professional references. Please reference Recruitment Number U2313 in the Subject Line.

Following the closing date, resumes will be screened according to the qualifications outlined above and the most qualified candidates will be invited to interview.

If you have any questions, please email the City’s Human Resources Department at HumanResources@sandiego.gov .

The City of San Diego has an active Equal Opportunity/ADA Program for employment and vigorously supports diversity in the workplace.

Agency

City of San Diego

Address

1200 3rd Ave., Suite 300, MS 51P

San Diego, California, 92101

Phone

(619) 236-6400
(619) 236-6358

Website

http://www.sandiego.gov/empopp/