Job description
HPMG is searching for an Executive Office Assistant, internally known as a Management Assistant, who will provide complex clerical and administrative support to Legal Services & Government Relations and Executive Administration Support Departments.
JOB DUTIES
- Plans, coordinates, schedules and assists with the logistics of department and committee meetings
- Provides the highest level of support to the Legal Services & Government Relations, Executive Office Support Departments, and executive leadership
- Uses critical thinking/intuition to support scheduling and logistic coordination of meetings
- Organizes agendas, prepares collateral, takes meeting minutes and provides onsite support for executive meetings.
- Manage priorities of varying complexity accurately and timely
- Assists with processing and reconciliation of department expenses
REQUIREMENTS
- High School Diploma
- Bachelor’s degree in Business Administration or related field is preferred
- 5 years of administrative, clerical, or related experience
- Previous experience working in the healthcare industry with senior-level executives is highly desired
- Previous experience with project planning and coordination is preferred
- Must be flexible to support meetings and events to include early mornings, evenings and weekends as needed
- Must have a valid driver’s license and reliable transportation to support meetings and events that will require commuting offsite
Please apply directly on our website at:
https://hawaii.permanente.org
https://recruiting2.ultipro.com/HAW1004HPMG/JobBoard/9ef12853-a392-4454-b3e3-6b97f5a745c4/OpportunityDetail?opportunityId=af50b8d2-0c41-49d4-bdc1-c4c5f54709bd
Job Type: Full-time
Benefits:
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekend availability
Work Location: In person
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