ENGIE is committed to reshaping the energy future through the global implementation of a lower carbon energy economy in order to preserve the world’s natural resources. We are looking for talented and driven people who are committed to making the vision a reality.

The Executive Administrator provides high-level administrative support directly to the VP-DES and the Distributed Energy Solutions (DES) organization at-large. In addition, the Executive Assistant serves as the primary point of contact for internal and external individuals on all matters pertaining to the VP-DES.

This reports directly to the Vice President and Head of Distributed Energy Solutions (VP-DES). This position will be located in ENGIE’s Oakland office, with a hybrid schedule of both in-office and work-from-home days.

What you’ll do:

• Completes a broad variety of administrative tasks for the VP-DES including: managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes highly confidential; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Complete and submit Timesheets and Expense Reports
• Maintains organizational chart for the VP-DES department.
• Submit requests for office equipment/software and office moves
• Supports the facilitation of internal VIP visits from Global Business Unit leadership and North America Executive Committee members to the main DES offices
• Supports the field travel of the VP-DES and visits to customer events and customer sites
• Prepare executive briefings and facilitate the development of content for various presentations
• Coordinate document and contract signatures with local business administrators, distribute mail and assist with outgoing mail and FedEx
• Provide assistance with other departmental duties as workload permits
• Special Projects may be assigned as needed
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the VP-DES, including those of a sensitive or confidential nature
• Determines appropriate course of action, referral, or response
• Provides a bridge for smooth communication between the VP-DES office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Carries out other duties as assigned

What you bring:

• Associate degree required
• Bachelors degree preferred
• A minimum of two (2) years of experience supporting C-Level (preferred) or senior level executives required
• A proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Concur
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, and external partners
• Expert level written and verbal communications skills
• Demonstrated proactive approaches to problem solving with strong decision making capability
• Highly resourceful team player, with the ability to also be extremely effective independently and exercise good judgment
• Proven ability to handle confidential information with discretion be adaptable to various competing demands, and demonstrated the highest level of customer service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Ability to work under pressure handling a wide variety of activities and confidential matters with discretion

Additional Information/Conditions:

• Must be eligible to work for any U.S. employer without the need for sponsorship now or in the future
• Ability to meet highest attendance requirement
• Ability to handle multiple assignments on a timely basis with a high degree of accuracy
• Ability to use personal compute
• Ability to travel to conduct site visits
• Ability to sit for long periods of time; most of the work for this position will be at a desk
• Could involve some lifting

Why ENGIE?

At ENGIE, our goal is to support, promote, and thrive on diversity, equity, and inclusion. We do so for the benefit of our employees, customers, products and services, and community. ENGIE is proud to be an equal opportunity workplace, and we are firmly committed to creating an equitable and inclusive environment for all employees.

We are committed to providing employees with a work environment free of discrimination and harassment. All employment decisions at ENGIE are based on business needs, job requirements, and individual qualifications. ENGIE is committed to providing equal employment opportunities regardless of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship, age, sex or gender (including pregnancy, childbirth, and related medical conditions), gender identity, or gender expression (including transgender status), sexual orientation, marital status, civil union, or domestic partnership status, military service or veteran status, physical or mental disability, protected medical condition, genetic information, or any other legally protected category (referred to as “protected characteristics”) as defined by applicable federal, state or local law in the locations where we operate.

• Salary Range: $51,425-$130,650 USD, annually
• Actual salary offered may vary depending on geography, experience, education, internal pay alignment, or other bona fide factors

• In addition to salary, this position is eligible for a competitive bonus / incentive plan
• At ENGIE we understand that benefits matter, we offer competitive benefit options including medical, dental and vision coverage, life insurance, employer paid short-term and long-term disability insurance, paid vacation, holidays, sick Leave, parental Leave, and a 401(k) Retirement Savings Plan option with a company match
• More information can be found here: Discover our employee benefits

ENGIE complies with all federal, state, and local minimum wage laws.

Your talent acquisition partner can share more specific information regarding the salary for the position based on the work location.

If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at ENGIENA-ENGIEHR@engie.com. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.