Job description
Position Description
Reporting to the Director of Business Operations, Digital Transformation (DTx), the Assistant Director oversees the financial planning and analysis functions for the department including the operating expenses budget, capital expense budget, Purchasing Cards and reimbursements, and other financial reporting as needed. The Assistant Director will oversee the work of others as appropriate and will be responsible for other duties as assigned.
Job Specific Responsibilities/duties include:
Job Specific Responsibilities/duties include:
- Serve as the subject matter expert of the financial portfolio for Digital Transformation
- In partnership with the Director prepare the annual budget and quarterly forecast submission process, including the production and distribution of materials to the DTx leadership team and HBS central financial administration.
- Oversee the production of monthly financial reporting and explore options for report development
- Partner with budget owners and funding partners to monitor budget-to-actuals and update changes to forecast projections.
- Manage transactions for financial systems – Purchase Orders, Payment Requests, Order Forms, invoice approvals, issue reconciliations as needed
- Manage the financial accounting closings for including the review and submission of month-end, quarterly and fiscal year-end accounting deliverables.
- Oversee appropriate Harvard Purchasing Card use and Reimbursements, and managing submissions and approvals through Harvard Concur system
- Ensure compliance with university and school financial policies and procedures.
- May serve as a DTx Business Operations representative on school/University committees/projects as appropriate.
- May assist with hiring and on-boarding tasks for DTx – resume and candidate screenings, interview coordination, and onboarding new hires, both as FTE and Contract roles
- Perform other related duties as necessary or assigned
Basic Qualifications
- Bachelor’s degree or equivalent work experience required
- Minimum of 5 years’ relevant work experience
Additional Qualifications and Skills
- Demonstrated work experience in a technology services organization, preferably within an academic institution similar in size and scope of challenges such as HBS.
- Advanced knowledge of budget management, financial analysis and financial modeling; working knowledge of accounting principles
- Knowledge of Microsoft Office Suite, including advanced Excel and PowerPoint skills.
- Possess strong oral and written communication skills and the ability to interact effectively with individuals at all levels within and outside of an organization.
- Demonstrated customer service orientation, outstanding organizational and follow-up skills required.
- Ability to handle confidential materials and exercise diplomacy and discretion essential.
- Knowledge of advanced financial operations principles
- Knowledge and use of collaboration tools, Office365 and SharePoint technologies, and Oracle Financial Systems.
- Experience reviewing and managing contracts, partnering with department leaders and Harvard Strategic Procurement
Additional Information
This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus up to 3 days per week after completing the initial 90-day orientation period. During that orientation period you may need to be more fully onsite. Specific days and schedule will be determined between you and your manager.
We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment .
We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment .
Benefits
We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Finance
Department Office Location
USA - MA - Boston
Job Code
F0857M Financial Admin Ops Mgt III
Work Format
Hybrid (partially on-site, partially remote)
Department
Digital Transformation
Sub-Unit
-
Time Status
Full-time
Salary Grade
057
Union
00 - Non Union, Exempt or Temporary
Pre-Employment Screening
Credit, Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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