Job description

Thank you for your interest in employment with Kenosha County!

DEPUTY COUNTY CLERK, PART-TIME

The Kenosha County Clerk’s Office is looking for a detail-oriented, customer-focused Deputy County Clerk. This position works under the direction of the County Clerk and assists in the performance of the duties of the County Clerk’s Office in accordance with Section 59.23 of the Wisconsin Statutes. Additionally, the Deputy County Clerk will perform the duties of the Chief Deputy County Clerk in his/her absence.

Working for Kenosha County will allow you to make an impact on the quality of life for its citizens. Join our team and help make a difference in Kenosha County!

Kenosha County is committed to Equity, Diversity, and Inclusion and is an
Equal Opportunity Employer.

2023 Hiring Range: $23.33 - $26.49 per hour

Work Location
This position will be based at the Kenosha County Administration Building located in downtown Kenosha as well as the Kenosha County Center located in Bristol at the intersection of Highways 45 and 50. The incumbent may need to work out of the Kenosha County Center in Bristol when performing assigned duties, as needed.

Work Schedule

• This is a part-time position working 20 hours per week, generally Monday through Friday.
• Work hours are typically 8:00 AM to 12:00 noon but may be flexed to meet the needs of the office.
• Must be able to work evenings and weekends, as scheduled and required. May be required to adjust work hours and/or work overtime due to workload demand, staffing, and in accordance with statutory timeframes.
• Schedule requirements may include working at County Board meetings the 1st and 3rd Tuesday evening of each month, any special meetings called, budget meetings, and the evenings of elections or during recounts, as needed.

Position Summary and Job Duties

• Provide customer service and assist the public by relaying the services provided by the County Clerk’s Office, in person, via email, and over the phone
• Receive money from customers and enter into cash receipt system; prepare transaction reports and daily deposits
• Receive, review, and verify US passport applications; take passport photos
• Receive applications for marriage licenses, domestic partnership terminations, timber notices, and cabaret licenses; perform notary services
• Prepare and distribute the weekly meeting schedule for the County Board Committees; assist other County committees and boards
• Attend meetings of the County Board of Supervisors and perform functions of recording the County Board meetings, as necessary
• Assist in maintaining County Clerk and County Board of Supervisors webpages
• Assist in maintaining tax deed records; prepare tax deed information, tax deed auctions, and reports for the Finance/Administration Committee
• Assist in the development of the annual Directory of Public Officials
• Receive and file relocation orders for roadways from government agencies
• Receive and process claims filed against Kenosha County
• Maintain files and records received from other departments, municipalities, and government agencies required to file with the County Clerk
• Assist with public records requests
• Assist voters with election-related questions and help with preparation of election materials for publication/educational purposes
• Perform other duties as required or assigned

Success Factors

• Knowledge of real estate forms, state statutes regarding tax deed procedures, typesetting and design layout, GCS Mapping, and other County services
• Skill in basic clerical functions
• Skill in use of office equipment including computer, calculator, scanner, phone and fax machine
• Skill in use of accounting software (Dynamics AX) and website administration software (Civic Plus program)
• Skill in use of Microsoft Office, including Word, Excel, and Outlook
• Skill in basic mathematic computations, verbal and written communication, and typing/data entry
• Ability to listen, communicate, and convey information and regulations clearly over the phone, via email, and in person
• Ability to understand and follow written and oral instructions
• Ability to read, interpret, and apply applicable Wisconsin State Statutes, regulations, and requirements, regardless of personal convictions
• Ability to remain detail-oriented and work under pressure to meet critical deadlines
• Ability to take initiative, multi-task, organize self and office to meet schedules and deadlines of the work, and manage time efficiently throughout the day while experiencing constant interruptions
• Ability to always remain professional and courteous
• Ability to maintain confidential information

Job Requirements, Education, Training and Experience

• High school diploma or GED equivalent required
• Experience working in a municipal setting preferred
• Or any combination of training and experience which provides the knowledge, skills, and abilities necessary to perform the job

Licenses/Certifications
Necessary certifications can be achieved through the job.

• Achieve and maintain certification as a Passport Acceptance Agent
• Achieve and maintain State of Wisconsin Notary Public commission

Benefits

• Paid time off and twelve paid holidays (prorated for part-time employees)
• Retirement Plan: Participation in the Wisconsin Retirement System which includes County-paid life insurance

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The position involves light physical demands, such as exerting up to 10 pounds of force occasionally
• The position may require sitting for long periods of time, and the majority of the work is performed at a computer/keyboarding

Selection Process

• Application Review - Qualifying
• Oral Interview - Qualifying
• Background Check - Qualifying
• Drug Screen – Qualifying

If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.

To learn more about the Kenosha County Clerk’s Office, please visit: http://www.kenoshacounty.org/137/County-Clerk

Applications must be submitted no later than Sunday, February 26, 2023.

Kenosha County is a Wisconsin Retirement System participating employer. Your participation is required, which includes an employee contribution.

The pay grade for this position is NE7 (Min. $23.33 – Max. $29.63).

This position is located in Kenosha County, a growing community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago. To see why Kenosha County is a great place to live, work, and play, visit: https://www.visitkenosha.com/

Thank you for your interest in employment with Kenosha County!

Kenosha County is an affirmative action, equal opportunity employer.

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