Why join the Contra Costa Clerk-Recorder-Elections Department?
The Elections Division of Contra Costa County’s Clerk-Recorder-Elections Department consists of 28 dedicated full-time staff. The division serves the more than 700,000 registered voters amongst the County’s population of more than 1.1 million people. Located in Downtown Martinez, the department offers year-round services to constituents, candidates, and campaign representatives. The Elections Division works closely with California’s Office of the Secretary of State in implementing electoral laws and practices, as well as being responsible for conducting all General, Primary, and Special Elections throughout the County.

There are three sections within the Division: Voter and Campaign Services, Election Day Operations, and Voting Systems – each presents various challenges and opportunities for professional growth. The sections work together to support each other and the Elections Division, with assistance of centralized Department Administration and Information Technology.

This position is in our Election Day Operations section, the team responsible for in-person voting processes, including determining and securing numerous locations for each election, and the recruitment, training, and management of hundreds of volunteers and seasonal staff during major election cycles. This team provides real-time support for workers during the early voting period and on Election Day.

The Elections Division is a fast-paced, collaborative environment. As an apolitical office, the department requires a dedicated sense of professionalism and political neutrality from all staff. Our team is passionate about administering elections with honesty and integrity and we are looking for candidates that will share these values.

Overtime may be required during peak election times, including evenings, weekends, and holidays.

We are looking for someone who is:

• 
  A collaborative leader and coach - You will be leading technicians and specialists and working with other election units, county departments and agencies.
• A planner and organizer - You will need to create project plans, organize work, and ensure tasks are completed according to the plans.
• A problem solver - You will need to identify issues and offer solutions to resolve them promptly.
• Adaptable - You will need to balance multiple projects and respond to changing priorities to ensure tasks are completed on time.
• Knowledgeable and experienced in elections administration - You will need to demonstrate your understanding of the election process and timelines in the leadership of your unit.

• Directs, supervises, and evaluates permanent and temporary staff
• Trains staff and ensures accurate work products using quality control practices
• Develops and updates processes and procedures to meet organizational needs
• Coordinates activities with other sections to ensure critical tasks are accomplished according to established timelines
• Communicates with external stakeholders verbally and in writing on election matters
• Assists in identifying, implementing, and using new technologies to improve services and control costs

• You will serve your community through public service
• You will have the opportunity to work in a collaborative team environment
• You will be part of a highly respected elections team – our Elections Division is a nationally recognized Center for Election Excellence
• You will develop a competency and understanding of multiple election functions, as cross-training to assist other sections is desirable

• Legislation and regulations regularly change therefore processes and procedures need to be regularly updated
• During peak election times the number of team members requiring training, managing, and supervising increases significantly
• Team expectations require supporting the work of other election functions

• Coaching & Developing Others: Supporting others in stretching and expanding their capabilities
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results
• Delegating: Sharing responsibility, authority, and accountability
• Innovative Problem Solving: Identifying and analyzing problems in order to propose new ways to do business
• Professional & Technical Expertise: Applying technical subject matter to the job
• Leadership: Guiding and encouraging others to accomplish a common goal
• Managing Performance: Ensuring superior individual and group performance
• Writing: Communicating effectively in writing
• Using Technology: Working with electronic hardware and software applications
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks
• Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity

License Required: Candidates must possess and maintain throughout the duration of employment a valid California Motor Vehicle Operator's License. Out of State valid Motor Vehicle Operator's will be accepted during the application's process.

Education: Possession of a high school diploma, G. E. D. equivalency, or a high school proficiency certificate.

Experience: Two (2) years of full-time, or its equivalent, experience in a public elections office performing activities to prepare for and conduct state and/or local elections and at least one (1) year of experience in a lead or supervisory capacity.

Substitution : Completion of 60 semester or 90 quarter units of coursework from an accredited college or university, which included at least 12 semester or 18 quarter units from among the following courses: Public Administration, Business Administration, Political Science, or a closely related field may be substituted for one (1) year of the required experience in preparation for and conduct of state and local elections.

• CalPEAC Certification or Class Completions
• Experience with staff supervision, evaluation, coaching, and discipline methods and techniques.
• Familiarity with California election code and other laws relating to the conduction and administration of elections

• Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.
• Online Interview Assessment: Candidates that possess the minimum qualifications will be invited to participate in an Online Interview Assessment. The assessment is designed to measure candidates' competencies as they relate to the Elections Services Supervisor classification. Candidates must achieve an average passing score of 70% or higher on each of the competencies assessed, as well as an overall passing score of 70% or higher. These may include but are not limited to: Displaying Ownership and Accountability, Delegating, Professional & Technical Expertise, Managing Performance, and Using Technology. (Weighted: 100%)
• Hiring Interview: Tentatively Scheduled for the week of 6/26/2023