Job description
MULTIPLE OPENINGS!
This position is offered a comprehensive and competitive benefits package, which includes:
- Medical, dental, vision and more
- Generous paid time off and holidays
- Retirement plan with up to 5% matching
This position is full-time, nonexempt, classified and covered under the Superior Court Employee Handbook. This is an employee-at-will position.
Hours are Monday - Friday; 8:00 am - 4:30 pm and as needed; overtime as required
Under the direction of the Supervisor of Misdemeanor and Traffic Division, the Court Services Clerk is responsible for assisting defendants, the public, attorneys, other governmental agencies and the media regarding court records, calendars, procedures, bonds, active warrants, fines/costs, and license suspension/reinstatement. The Court Services Clerk performs all these duties with a teamwork approach and a positive attitude.
ESSENTIAL FUNCTIONS:
- Responsible for entering new arrests, traffic tickets, and warrants into Odyssey Case Management System.
- Issues warrants and letter notices; processes OWI paperwork and documents to the Bureau of Motor Vehicles (BMV); and posts surety bonds and release orders.
- Works the defendant/attorney windows and addresses a wide variety of case questions relating to court dates, filings, procedures and processes.
- Responsible for pulling files and for ensuring court files are in the proper courtrooms and are returned upon completion.
- Checks files returning from court to ensure correct entries were made, paying strict attention to case details.
- Answers a high volume of telephone inquiries related to misdemeanor traffic offenses and violations, while maintaining a professional and courteous manner.
- Follows strict adherence to Indiana code and local rules changes while maintaining case filings and updates.
- Performs all other duties as assigned, including overtime as required.
REQUIREMENTS:
- High School Diploma or GED
- Strong attention to detail
- Ability to work in a stressful team environment
- Ability to be cross-trained in multiple court processes
- Knowledge of statutory requirements, legal terminology and operations of Allen Superior Court
- Strong time management skills with the ability to establish work priorities, while maintaining concentration and deadlines
- Knowledge of Odyssey case management system
- Strong verbal and written communication skills in order to effectively communicate with defendants, attorneys, the general public, law enforcement agencies and the general public
- Ability to use computer, scanner, copier, fax, multi-line telephones, printers and other job related equipment
- Strong computer skills with the ability to use Microsoft Office and other job related software
- Ability to type accurately at least 40 WPM
- Ability to maintain strict confidentiality
- Familiarity with electronic filing and electronic document production
WORKING CONDITIONS:
The Court Services Clerk works in a clerical setting with frequent sittings and the ability to move about freely. Some bending with frequent lifting of up to twenty pounds, reaching over head, monitoring equipment, detailed inspection and proofreading is required and very frequent typing and attention to detail exists. The Court Services Clerk is sometimes exposed to loud noise.
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