Job description

MARQUETTE COUNTY
COURT RECORDER – PROBATE/FAMILY COURT
General Summary
Under the supervision of a Probate Court Judge or designee, serves as the Court Recorder for court hearings on the record in Probate and Family Court proceedings. Utilizes manual or electronic recording equipment to create official record of court proceedings. Produces official transcripts of court proceedings as necessary. Retrieves files and prepares them for hearing. Prior to and during hearings, marks and takes custody of evidence and keeps it secure. Monitors functioning of recording equipment, keeps log identifying participants in court proceedings. Provides clerical support to the court including scheduling hearings, typing, filing, and responding to inquiries from litigants and the public. Receives documents for filing, collects fines and fees, and assures appropriate storage and distribution of money, documents and files while in his/her custody. Must maintain temporary or permanent state certification. Assists the Probate Register as needed.
Essential Functions
1. Prepares courtrooms for proceedings, including checking operation of recording equipment, monitoring the placement of that equipment, ensuring sufficient supplies, and ensuring readiness of case files.
2. Utilizes electronic recording equipment to record proceedings. While recording proceedings, prepares a log of court activity, including parties present, dates and nature of proceeding. Monitors and records court proceedings, identifying speakers and their relationship to the action and determines whether all parties are present in order to proceed. Use shorthand or speedwriting notes as backup or to provide clarification. May request speakers to direct themselves to the microphone and/or clarify inaudible statements. Notes and receives introduction of exhibits and/or documentation.
3. Labels, indexes, and stores supportive documentation used in each proceeding as required by court rule. Reviews case files prior to proceedings to ensure proper noticing and that dates are set in compliance with court rules and statutes.
4. Prepares official verbatim transcripts of court proceedings upon request. Proofreads transcripts, certifies copies, and ensures documentation is in accordance with statewide standards. Maintains files of transcripts and exhibits as required by court rule.
5. Prepares support documentation prior to and following hearings, sets up hearings, and issues notices, appoints attorneys, files pertinent documents, and performs the ongoing filing of paperwork in case files. Utilizes State computer program for recordkeeping and preparation of forms.
6. Performs a variety of supportive tasks, keeping continuing calendar of appointments and transactions required for court scheduling and individual file processing. Accepts documentation and court related papers for filing and storage, receipting fees as required, and assists attorneys and the general public with inquiries regarding court procedures, forms, scheduling, specific case information and other matters.
IN THE PROBATE COURT:
7. Prepares support documentation prior to and following hearings such as orders, letters of authority, subpoenas and notices and may include composition of unique orders from situations which may arise out of court intervention. Assists and/or instructs parties involved with implementation of the court’s decisions and responds to procedural questions.
8. Opens and processes petitions for independent and supervised probate, guardianships for legally incapacitated person, minors and individuals with developmental disabilities, hospitalizations for mentally ill persons, adoptions, changes of name, small estates, and neglect and juvenile matters. Includes responding to inquiries, preparing necessary documents such as notices, subpoenas, and orders, scheduling appointments, verifying documentation, and appointing attorneys.
9. Prepares orders and other necessary documentation generated from juvenile hearing heard by the Judge or a court referee.
10. Notifies potential jurors for jury trials and prepares case records and courtroom for such proceedings.
11. Assists with file maintenance, will filings, and the ordering of supplies and legal forms.
12. Assists the Probate Register as needed.
Other Functions
13. None listed.
This list may not be inclusive of the total scope of job functions to be performed. Duties and responsibilities may be added, deleted or modified at any time.
Employment Qualifications
Education: High school graduation or equivalent. Prefer advanced education and/or legal secretarial coursework.
Experience: Two years of legal secretarial experience, preferably in a court, a law office or closely related setting. A 4 year degree in human services or a related field may substitute for years of experience.
Other Requirements: Certified as an Electronic Court Recorder by the Michigan Supreme Court within 12 months of hire.
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.
Physical Requirements [This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements].
Ability to access court files.
Ability to remove ledger books and other documents from shelves and transport to work area.
Ability to enter and retrieve information from a computer.
Ability to provide counter assistance.
Ability to sit for prolonged periods when recording court hearings.
Ability to operate court recordings and various office equipment.
Working Conditions:
Works in office setting and the courtroom.
Exposure to youths with various emotional problems, their parents, and others.

Exposure who may be physically aggressive and assaultive as a result of mental illness or disability.
Exposure to communicable diseases of clients and families.
May be required to complete work having severe time restraints.

Job Type: Full-time

Pay: $16.57 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Legal Secretarial: 2 years (Preferred)

License/Certification:

• CER Certificication within 1 year of hire (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person

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