Job description

Contracts Administrator

Title: Contracts Administrator

Overview: The Contracts Administrator is responsible for all information and documentation on commercial landscape, irrigation and hardscapes projects including issuing and updating contracts, change orders, permits, drawings/plans, vendor and subcontractor invoices and owner/customer billings. Experience as a subcontractor to large GC’s a plus.

Reporting Structure: Reports to Project Manager

Key Accountabilities:

Pre-construction to buyout:

· Project files: Assemble and organize project files (digital or otherwise)

· Project set up in Procore construction management software

· Assist in coordinating and tracking submittals

· Prepare, issue and administer owner contracts, sub contracts and all related change orders

· Document and drawing management: Assist in organizing and keeping up to date documentation for project and vendor files.

· Permitting: Assist in permitting, gathering plans, completing applications, tracking status of permits.

Construction to close-out:

· Pay applications: Prepare and process owner or general contractor billings including AIA applications

· Permitting: update/renew throughout construction process as needed.

· Inspections: Track individual job progress and coordinate site inspections with Project Managers

· Lien releases:Assist with releases of lien under Florida lien law.

· Job Costs: Administer subcontractor and material invoices and ensure proper coding/recording.

· Engage with Project Managers to assist in purchasing/securing proper materials

· Construction Plans: Ensure Project Managers have most updated plans. Coordinate drawing revisions as needed.

General:

· Strong Organizational Skills

· Conflict resolution and problem solving skills

· Strong written and verbal communication skills

· Quick learner

· Willing to embrace technology and change

Our Purpose: Make Land Beautiful

Our Niche: Complex Property Solutions Made Simple

Our Core Values:

Keep the Main Thing the Main Thing – Know your mission, know your goal, and prioritize accordingly

Think Long Term – Don’t cut corners, do the right thing, build trust

Be Willing to Help – Put others first, provide value before expecting anything in return

Pursue Mastery – Desire to learn and grow, achieve exceptional ability, and “wash the car”

Be Fearless – Don’t fear challenges, don’t be afraid to ask for help, become the resource

Required Technical Knowledge:

· Ability to read blue prints/construction plans

· Document and drawing management, printing of plans

· Lien law as related to notices, releases, and satisfaction of documents

· General Computer Skills – Intermediate level

· Microsoft Excel – Intermediate level

· Microsoft Word – Basic level

· HubSpot CRM – Basic level

· ProCore CM Software – Intermediate level

· DocuSign – Intermediate level

· Landscape and Irrigation Knowledge – Intermediate level

Required Education and Experience

· High school diploma

· 4+ years related Construction Contract Management or Office Management experience

Job Type: Full-time

Pay: $42,500.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Dade City, FL 33525: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Contract Administration: 1 year (Required)

Work Location: One location

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