Job description
The Texas Health and Human Services Commission (HHSC) Access and Eligibility Services (AES) department is looking for individuals who want to join an exciting and dynamic team working in a high-performing and innovative environment. AES provides an integrated and streamlined approach to connect individuals to services and supports to reduce institutionalization, allow individuals to remain in their communities, and promote economic and personal self-sufficiency. AES is built on its core values of respect, ownership, collaboration, and integrity. AES strives to achieve its goals of delivering best in class customer service to clients and stakeholders; strengthening program oversight, integrity, and accuracy; seeking innovative ways to streamline and improve service delivery; creating and promoting a culture of excellence; and promoting departmental efficiencies and responsible stewardship of agency resources. Our staff are well organized; able to multi-task; possess the ability to continuously learn and improve; able to thrive in a challenging, fast-paced, and evolving environment; and have good communication skills, a positive attitude, strong work-ethic, and a desire to help others.
Essential Job Functions:
All employees hired under this job posting are required to work the hours of 8AM to 5PM for the first six months of employment. Supervisors may consider alternate work schedules after the first six months of employment based on performance, responsibilities, and the needs of the team. However, alternate work schedules are not guaranteed. Telework may be considered for this position in accordance with HHSC policy and at the discretion of AES Leadership to meet business needs.
EJF1. Performs budget support work, including but not limited to assisting with processing and
coordination of AES purchase requests, requisition entry, assistance with processing invoice
payment requests, and performing other AES-wide support of centralized purchase requests. (25%)
EJF2. Makes recommendations to change purchasing and contract-related documents. Identifies training needs and conducts training. Produces well-written policies and procedures documents,
reports, summary results of reviews, and other types of documents. (20%)
EJF3. Evaluates AES expenditure data and makes projections to ensure appropriate use of funds. Processes payment requests for AES timely and accurately. Is responsible for the Centralized Accounting and Payroll/Personnel System (CAPPS) Financials payment process and transfer of data to the uniform statewide accounting system for AES payments. (20%)
EJF4. Performs support for developing solicitations, contracts, and amendments by identifying resources, describing services to be rendered, evaluating information supplied by bidders, and assisting with negotiating contract specifications. (10%)
EJF5. Establishes program goals and objectives by developing guidelines, policies and procedures in compliance with rules and regulations; develops schedules, priorities, and standards for achieving goals. Reviews, monitors and evaluates contract deliverables related to payments (e.g., Corrective Action Plans, Requests for Documentation). (10%)
EJF6. Provides technical support to the AES Invoice Processing mailbox, and coordinates accurate and timely information flow and inquiry requests received for AES. (10%)
EJF7. Manages special projects and tasks as assigned. (5%)
All employees hired under this job posting are required to work the hours of 8AM to 5PM for the first six months of employment. Supervisors may consider alternate work schedules after the first six months of employment based on performance, responsibilities, and the needs of the team. However, alternate work schedules are not guaranteed. Telework may be considered for this position in accordance with HHSC policy and at the discretion of AES Leadership to meet business needs.
EJF1. Performs budget support work, including but not limited to assisting with processing and
coordination of AES purchase requests, requisition entry, assistance with processing invoice
payment requests, and performing other AES-wide support of centralized purchase requests. (25%)
EJF2. Makes recommendations to change purchasing and contract-related documents. Identifies training needs and conducts training. Produces well-written policies and procedures documents,
reports, summary results of reviews, and other types of documents. (20%)
EJF3. Evaluates AES expenditure data and makes projections to ensure appropriate use of funds. Processes payment requests for AES timely and accurately. Is responsible for the Centralized Accounting and Payroll/Personnel System (CAPPS) Financials payment process and transfer of data to the uniform statewide accounting system for AES payments. (20%)
EJF4. Performs support for developing solicitations, contracts, and amendments by identifying resources, describing services to be rendered, evaluating information supplied by bidders, and assisting with negotiating contract specifications. (10%)
EJF5. Establishes program goals and objectives by developing guidelines, policies and procedures in compliance with rules and regulations; develops schedules, priorities, and standards for achieving goals. Reviews, monitors and evaluates contract deliverables related to payments (e.g., Corrective Action Plans, Requests for Documentation). (10%)
EJF6. Provides technical support to the AES Invoice Processing mailbox, and coordinates accurate and timely information flow and inquiry requests received for AES. (10%)
EJF7. Manages special projects and tasks as assigned. (5%)
Knowledge Skills Abilities:
Knowledge of accounting, finance, auditing, or budgeting. Knowledge of Access and Eligibility
Services (AES) and related programs and services; or other programs related to AES. Working
knowledge of fiscal processes and procedures related to AES, non-profit, governmental, quasigovernmental, and/or other health and human services agencies. Extensive knowledge of, and
ability to work with Microsoft Office software. Knowledge and ability to write technical documents,
including business processes and workflows, end user manuals, and instructional material. Skills in
using computer software including but not limited to Excel, Access, CAPPS Financials, HHSAS
Financials, other accounting software, SCOR, Microsoft Project, Excel, Outlook, PowerPoint,
Access, Visio, and Word. Skills in monitoring contractor performance for compliance with federal
and state policies, rules and regulations related to fiscal requirements and preparing reports which
are clearly supported by monitoring documentation. Skills in applying generally accepted
accounting principles. Ability to effectively communicate complex information, both verbally and in
writing, and produce well written reports. Ability to interpret and apply federal and state laws,
policies, rules, and requirements in health and human services and fiscal management.
Knowledge of accounting, finance, auditing, or budgeting. Knowledge of Access and Eligibility
Services (AES) and related programs and services; or other programs related to AES. Working
knowledge of fiscal processes and procedures related to AES, non-profit, governmental, quasigovernmental, and/or other health and human services agencies. Extensive knowledge of, and
ability to work with Microsoft Office software. Knowledge and ability to write technical documents,
including business processes and workflows, end user manuals, and instructional material. Skills in
using computer software including but not limited to Excel, Access, CAPPS Financials, HHSAS
Financials, other accounting software, SCOR, Microsoft Project, Excel, Outlook, PowerPoint,
Access, Visio, and Word. Skills in monitoring contractor performance for compliance with federal
and state policies, rules and regulations related to fiscal requirements and preparing reports which
are clearly supported by monitoring documentation. Skills in applying generally accepted
accounting principles. Ability to effectively communicate complex information, both verbally and in
writing, and produce well written reports. Ability to interpret and apply federal and state laws,
policies, rules, and requirements in health and human services and fiscal management.
Registration or Licensure Requirements:
Certified Texas Contract Manager (CTCM) is preferred and required within 12 months of hire.
Certified Texas Contract Manager (CTCM) is preferred and required within 12 months of hire.
Initial Selection Criteria:
Graduate from an accredited university or college with a bachelor's degree in Accounting, Auditing, Business Administration, Economics, Finance, Management, or a relevant educational field preferred. Applicants without a degree may substitute experience on a year-for-year basis.
Completeness of application
Has contract management, monitoring, budget, or relevant experience.
Experience with accounting, finance, auditing, budgeting, contracts, or grants.
Graduate from an accredited university or college with a bachelor's degree in Accounting, Auditing, Business Administration, Economics, Finance, Management, or a relevant educational field preferred. Applicants without a degree may substitute experience on a year-for-year basis.
Completeness of application
Has contract management, monitoring, budget, or relevant experience.
Experience with accounting, finance, auditing, budgeting, contracts, or grants.
Additional Information:
Applicants may not have a history of substantiated fraudulent activity against HHSC or any programs it administers. Applicants who have a non-fraud over payment with an outstanding balance must agree to repay the over payment balance as a condition of employment.
Applicants may not have a history of substantiated fraudulent activity against HHSC or any programs it administers. Applicants who have a non-fraud over payment with an outstanding balance must agree to repay the over payment balance as a condition of employment.
MOS Code:
36B, 51C, 36A, LS, LSS, 310X, 651X, 751X, SK, F&S, FIN10, SEI16, 3044, 3006, 8640, 6C0X1, 60C0, 62S0, 63G0, 63S0, 64PX
36B, 51C, 36A, LS, LSS, 310X, 651X, 751X, SK, F&S, FIN10, SEI16, 3044, 3006, 8640, 6C0X1, 60C0, 62S0, 63G0, 63S0, 64PX
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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