301 Datura Street, West Palm Beach, FL 33401 561.725.0800 PalmBeachTPA.org

PROCUREMENT & CONTRACTS COORDINATOR
STARTING AT: $59,000 ANNUALLY

FLSA Classification EXEMPT
Reports to Finance & Operations Manager

Type Regular, Full-time
Date Prepared June 28, 2022
Date Modified May 15, 2023

General Statement of Position:
The Procurement and Contracts Coordinator works as a collaborative member of the Palm Beach Transportation
Planning Agency’s (TPA) Finance Team.
The position’s primary responsibilities include procurement, purchasing, budgeting, contract management, grant
expense reimbursement review, financial report creation and monitoring, and record keeping. Additional
responsibilities include coordinating staff reimbursements, asset management coordination, and functioning as
the principal coordinator of the shared Finance email inbox. All work is performed with considerable
independence and initiative under direction of the Finance & Operations Manager.
Position duties include:

• Administer the TPA's procurement process by researching, preparing, and conducting federally compliant

• Coordinate, monitor, and evaluate activities of TPA contracts with consultants, vendors, and service

• Establish and maintain relationships with suppliers, vendors, and contractors.
• Provides technical assistance and training to aid contracted vendors and providers to achieve contractual

Page 2 of 3 Procurement & Contracts Coordinator Job Description - ADA 2023.05

Minimum Qualifications:
To perform this job successfully, an individual must be able to perform each of the aforementioned essential
duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions. Satisfactory completion of a position-specific skills test.
Education and Experience:

• Bachelor’s degree in finance, business, public administration, or a related field is preferred.
• Five (5) or more years of experience in procurement, purchasing, finance, accounting, business, public

Certificates, Licenses, Registrations
Must have or obtain a valid Florida Driver's License and maintain a clean driving record.
Knowledge

• Code of Federal Regulations (CFR) 2 CFR Part 200 Uniform Administrative Requirements, Cost principles,

• General Services Administration (GSA) contract sourcing and utilization.
• Generally Accepted Accounting Principles (GAAP) standards for bookkeeping, auditing, budgeting, fiscal

QuickBooks, and/or other accounting software programs.
Abilities

• Follow established processes, report results, analyze data, and draw logical conclusions.
• Analyze transactions and reports.
• Recommend appropriate correcting entries.
• Perform a wide variety of procurement and finance related duties.
• Communicate clearly both orally and in writing.
• Use computer applications including the Microsoft Suite and Adobe Creative Suite of software.
• Serve effectively in group activities such as teams, task forces, and committees.
• Understand complex issues and explain them in “plain speak.”
• Work with minimal supervision and direction and to initiate projects and activities without direction.
• Work under pressure/stress with an extreme level of accuracy.
• Understand and care for the diverse members of Palm Beach County’s communities.

Benefits
The TPA offers a competitive salary and excellent benefits package including paid leave and TPA-funded
insurance, retirement, transportation, and tuition reimbursements.
Working Conditions

Page 3 of 3 Procurement & Contracts Coordinator Job Description - ADA 2023.05

While performing the duties of this job, the employee is subject to the following conditions:
Environment:

o The work is generally performed within an office environment.
o Lighting and temperatures are typically adequate, and there are few hazardous or unpleasant

conditions caused by noise levels, atmospheric levels, etc.
o The noise level in the work environment is typically quiet to moderate.

Physical Demands:
o The employee is generally sedentary, but may occasionally be required to stand, walk, stoop, kneel,

or bend at the waist.
o The ability to lift and carry 20 pounds as occasionally required.
o Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral

vision, depth perception, and ability to adjust focus.
o Specific hearing abilities required by this job include the ability to hear and speak to communicate in

person, before groups, and over the telephone.
Work Authorization/Security Clearance

o The employee must successfully pass a criminal background check.
o The employee must successfully pass a credit check.
o The TPA will also verify the identity and employment authorization of individuals hired so the proper

completion of Form I-9 is required, which includes the employee providing documents evidencing
identity and employment authorization.

o The TPA is a drug-free workplace as provided in Section 440.101 et seq., Florida Statutes so the
employee may be subject to drug and alcohol screens, as permitted by law.

Travel
Approximately 5% up to but not limited to 20% of the employee’s time may be spent outside the office travelling
to transportation related meetings and events.
Other Duties
The above information is intended to indicate the general nature and level of work performed by the employee
in this position. This description is not intended to contain or be interpreted as a comprehensive inventory of
all duties and qualifications required of employees assigned to this position. Duties, responsibilities, and
activities may change at any time with or without notice.