Position Summary

THIS POST HAS BEEN EXTENDED UNTIL FEBRUARY 15, 2023

The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world.

Recognized by the Aspen Institute as one of the Top 10 community colleges in the nation, Pierce College is an innovative and equity-focused community college dedicated to helping all students achieve their academic and professional goals. Check out our Aspen Institute Award for Community College Excellence. This is Pierce College's second time as an Aspen Prize top finalist.

About the District:
The College enjoys a strong presence in the community and participates in numerous partnerships with business, community, government, and educational organizations. Want a feel for our District, take a peek with aerial campus views!

Pierce College Fort Steilacoom:
Located on a beautiful 140-acre site adjacent to a 340- acre community and recreational park, and Waughop Lake.

Pierce College Puyallup:
Located on an expansive 125-acre wooded site with beautiful spaces for exploring.

Pierce College at JBLM:
Located at the Joint Base Lewis-McChord (JBLM) military sites, serving many of our military and active duty families serving our country.

Job Summary:
Consolidated Services is a specialized area within the Procure to Pay. The Program Coordinator is responsible for performing tasks specific to consolidated services such as: receiving, sorting, inventory, and delivery of incoming mail, supplies and equipment essential to faculty and staff. The Program Coordinator will serve as the primary operator for the district courier routes. This position is responsible for copy center functions to include but not limited to: assisting customers with orders, binding, copying and ordering supplies, demonstrating a high degree of customer service. The Program Coordinator is required to work independently and without direct supervision, demonstrating a high level of integrity.

Essential Functions

The Program Coordinator will be responsible for the following, but not limited to:

DISTRICT COURIER
Daily delivery of packages, supplies, mail, and equipment to all Pierce College sites, including but not limited to Puyallup and Joint Base Lewis McChord, any contractually negotiated courier locations, and local US Postal Offices for Certified, Express and regular mail deliveries.

COPY CENTER
Process copy orders from work order system; fulfill requests from customers on orders to include copying, folding, collating, stapling and hole punching copied materials. Correspond with customers about work orders vial phone or email. Assist or answer questions from walk-up customers (faculty and staff). Inventory needed materials; visually check stock on toner, staples and paper to maintain and ensure a smooth, uninterrupted operation. Contact vendor to request service and supplies. Maintain clean, organized work area; keep counters clean for work space; organize paper and bags on shelves.

RECEIVING
Receive shipments of goods and equipment delivered to the Receiving Department. Duties include loading and unloading trucks, moving boxes and equipment by hand and with materials handling equipment; inspect incoming shipment to verify condition, note any damage on bill and file damage claims, if needed. Process receiving paperwork documenting items received, verify all items against packing list and purchase order, noting any partial fulfillment or mistakes. Contact vendors for mistakes, shortages, or returns. Forward any return credit information or email to Accounts Payable and Purchasing. File completed purchase order paperwork. Coordinate with IT and Media department for the involvement for receipt of IT equipment, software or media equipment. Arrange for pickup or delivery to appropriate Campus departments.

MAILROOM
Distribute incoming mail, USPS and intercampus, into mailboxes. Sort outgoing USPS and intercampus mail into appropriate bins to for courier pickup. Ship packages through UPS/FedEx that have pre-paid labels, forward other outgoing packages for shipment via intercampus courier. Assign, label, and maintain mailboxes and tracking list for staff and department mailboxes. Answer questions from staff related to postal regulations, how to ship/receive packages, and any mail related topic. Notify staff and departments of received shipments by placing notices in their boxes and by phone or email, as needed.

EQUIPMENT INVENTORY
In accordance with current state and district property inventory procedures, tag and engrave incoming equipment, prepare paperwork so detailed information can be entered into the inventory system.

SURPLUS DISPOSAL
In accordance with state and district procedures, arrange for disposal of surplus equipment and materials; process needed paperwork to ensure disposed tagged equipment is removed from active inventory records.

OTHER DUTIES
Completion of other Procure to Pay tasks as assigned and serve as primary backup for staff coverage gaps.

Qualifications

Required Education

• GED or High School Diploma

Special Requirements

• In order to operate Pierce College motor pool vehicles, the successful candidate must meet the following conditions of employment: valid Washington State Driver’s license, proof of personal vehicle insurance, and pass a driver’s abstract review that includes a minimum of five years of driving experience.
• Willingness and ability to pass a security check and criminal background records check to obtain passes to enter military installations.
• Attend safety training related to driving and proper lifting techniques within the first three (3) months of employment.
• Ability to drive a van.

Experience Required

• One year of experience in a warehouse/receiving operation and/or one year of experience working in a print/copy center operation.
• Computer Skills – Proficient in Microsoft Word, Excel, and Outlook software.

Required Knowledge Skills and Abilities

• Knowledge and ability to use materials handling equipment and procedures necessary for transporting and safely loading/unloading heavy equipment.
• Ability to lift and carry up to 60lbs and use equipment to push/pull pallets weighing up to 2500lbs
• Ability to use Print Shop (copy center) work order systems.
• Ability to receive and organize mail and packages for proper distribution.
• Ability to maintain confidentiality and safeguard college property.
• Strong organization skills; ability to organize work space to maximize efficiency.
• Demonstrated ability to manage own time, priorities and resources to achieve goals.
• Ability to interpret and explain applicable state and federal regulations.
• Ability to manage change in a way that reduces the concern experienced by others. Remain calm under stress.
• Strong written and verbal communication skills; demonstrated awareness of how positive words and actions may impact or contribute to situations to enhance the outcomes.
• Build constructive working relationships characterized by a high level of acceptance, cooperation and mutual respect. Maintain an open, approachable manner, and treat others fairly and respectfully.
• Make team and the College mission and outcomes a priority. Ability and desire to work cooperatively with others on team. Recognize and appreciate the contributions of team members.
• Earn the trust and respect of others through consistent honesty and professionalism in all interactions; respect and maintain confidentiality. Be relied upon to achieve excellent results; face up to problems with people quickly, directly, and in a manner that is consistent with the types of communication that is outlined in this job description.
• Model and maintain the values of candor, openness, inclusiveness, and honesty. Build and maintain the trust of others.
• Ability to work effectively and positively with individuals from diverse backgrounds and educationally diverse populations.

Application Process

Application Requirements:

To be considered for this position, applicants must:

• Meet the required qualifications as outlined in this announcement.
• Complete the online application profile at: https://www.pierce.ctc.edu/hr.
• Apply for the specific job opening.
• Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. (Cover Letter)
• Upload (attach) detailed résumé of all educational and professional experience. (Résumé)
• Upload (attach) a list of at least two professional references with names, addresses, telephone numbers, and e-mail addresses. Letters of recommendation will not be accepted. (References)

Provide a response to the following question (Supplemental Question):

• In what ways have you integrated multicultural responsiveness as part of your professional development?

Special Note: To ensure consideration, application materials should be received no later than 5:00 p.m. on the closing date .

Terms of Employment:
This is a full-time (40 hours per week) classified, overtime-eligible position with Pierce College District, primarily located at the Fort Steilacoom campus in Lakewood, Washington. This position is permanent after serving a 6-month probationary period. Work hours are between 8:00 a.m. and 5:00 p.m. Monday through Friday.

Salary & Benefits:
The starting salary of this position is $3,401.00, dependent upon qualifications, with periodic increments up to $4,117.00 monthly. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long-term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr- benefits

Physical Work Environment:
Work is performed indoors as well as outdoors and travels between all Pierce College Campuses and sites. Some work is performed in an office setting and requires the ability to use a personal computer and/or stand for extended periods of time while distributing mail. Exposure to risks related to driving and handling of heavy and/or awkward items as well as exposure to all weather conditions. Frequent walking and sitting in order to drive and deliver packages and perform related courier and receiving duties.

Reasonable Accommodation:
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

Screening & Interview Process:
Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.

Please note: This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District's needs will be eligible for further consideration.

Conditions of Employment:
Pierce College is a “fully vaccinated campus” under the state’s higher education guidance, which means that COVID-19 vaccination (or allowable exemption) will be required for all employees and students. More information can be found here: Vaccination Requirements.

Prior to the start of employment, finalist(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law RCW 28B.112.080.

An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.

Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.

Bargaining Unit:
This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA).

Equal Opportunity:
The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.

For more information about this position or assistance regarding your application, contact Human Resources at: jobs@pierce.ctc.edu

Questions regarding equal employment opportunities or discrimination may be directed to the following:

Sean Cooke
Title IX Coordinator
(253) 840-8472

Tami Jacobs
ADACO / Section 504 Coordinator
(253) 964-6581

Holly Gorski
Vice President for Human Resources
(253) 964-6519

Paula Henson-Williams
District Affirmative Action Officer
(253) 864-3229