Job description

JOB SUMMARY

This position performs a variety of complex duties relative to the administration and compliance of Federal Grants Program; promotes program opportunities and services to the public and work with City partners; and performs related professional, administrative and supervisory work as required to accomplish departmental goals. The incumbent works within a general outline of work to be performed and develops work methods and sequences under general supervision.

ESSENTIAL JOB FUNCTIONS:

• Performs a variety of complex duties relative to the administration and compliance of Federal Grants Programs and General Fund Programs; federal programs include CDBG, CDBG-CV, CDBG-DR, CDBG-MIT, HOME and HOPWA;

• Promotes program opportunities and services to the public and work with City partners;

• Prepares financial transactions; balances and reconciles general ledger accounts; prepares reviews and adjusts journal entries;

• Funds and set-up activities in the Federal IDIS and DRGR;

• Prepares and administers assigned budgets; monitors expenditures and prepares related reports;

• Prepares analyses of payroll expenses and process reimbursements;

• Processes invoices, MOUs, contracts and other expenses for check disbursements as directed

• Prepares paperwork needed for wire transmittals;

• Prepares budget transfers;

• Assists in the administration of department loan pools; update and track program income loan balances; deposits loan payments, payoffs and other revenue;

• Prepares expense reports and creates spreadsheets as needed;

• Collects, prepares and reviews a variety of financial information for external agency reporting requirements; gather and prepare financial information as needed;

• Receives and responds to inquiries, concerns, complaints, and requests for assistance in areas of responsibility;

• Performs general clerical work as required, including but not limited to attending meetings, preparing reports and correspondence, entering and retrieving computer data copying and filing documents, sending and receiving faxes, answering the telephone, etc.;

• Attends trainings, meetings, seminars and/or workshops to enhance job knowledge and skills; and

• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Bachelor’s degree in accounting or closely related field;

• Three (3) years of relevant prior experience;

• Valid South Carolina Class “D” Driver’s License;

• Experience in federal grants preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of basic algebra involving variables and formulas and/or basic geometry involving plane and solid figures, circumferences, areas and volumes, and/or computing discounts and interest rates;

• Ability to coordinate or determine time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities;

• Ability to supervise or lead others by determining work procedures, assigning duties, maintaining harmonious relations and promoting efficiency;

• Ability to handle or use machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner;

• Ability to perform supervisory work involving policy and guidelines, solving both people- and work-related problems;

• Ability to read technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format; speaking compound sentences using normal grammar and word form;

• Ability to perform specialized technical or entry-level professional work requiring general understanding of operating policies and procedures and their application to problems not previously encountered; application of specialized technical or professional principles and practices or the use of a wide range of administrative methods in the solution of problems; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure; and

• Ability to take action for others, requiring almost constant decisions affecting co-workers, customers or others in the general public; works in a moderately fluid environment with guidelines and rules, but frequent variations from the routine.

PHYSICAL DEMANDS:

The work is considered sedentary and involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations. The work requires the following physical abilities to perform the essential job functions: hearing, mental acuity, speaking, talking, visual acuity, walking.

WORKING CONDITIONS:

Work environment involves exposure to no known environmental hazards; and involves decisions that could lead to major community or organizational consequences.

Job Type: Full-time

Pay: $49,061.42 - $62,553.62 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

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