Job description
Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.
The Clerk II- Rehabilitation Department performs complex (journey-level) administrative and technical program assistance work. Work involves disseminating information, maintaining filing systems, compiling statistical data, logging, and tracking issues and complaints, preparing, and editing correspondence, reports, studies, forms and documents, scheduling and coordinating meetings, managing and maintaining travel arrangements, maintaining records management systems, interpreting and responding to inquiries regarding administrative rules, regulations, policies and procedures, and receptionist work. Works under general supervision, with moderate latitude for the use of initiative and independent judgement.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
The Clerk II- Rehabilitation Department performs complex (journey-level) administrative and technical program assistance work. Work involves disseminating information, maintaining filing systems, compiling statistical data, logging, and tracking issues and complaints, preparing, and editing correspondence, reports, studies, forms and documents, scheduling and coordinating meetings, managing and maintaining travel arrangements, maintaining records management systems, interpreting and responding to inquiries regarding administrative rules, regulations, policies and procedures, and receptionist work. Works under general supervision, with moderate latitude for the use of initiative and independent judgement.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Responsible for distributing information, collecting statistical data, recording and tracking issues and complaints, assembles reports and studies, and interprets and responds to inquiries regarding administrative rules, regulations, policies and procedures for the Rehabilitation department. Provides fire and safety training within the department for all personnel and completes daily check of all AED within the department. Provides fire drills instructions and updates changes in policy and procedure manuals for new evacuation routes and any modification to these due to feedback from the fire marshals.
Performs office duties such as ordering supplies for the department, maintaining filing system to ensure proper record retention, scheduling and coordinating meetings and conferences, and assisting with general human resources work such as keeping track of staff's training delinquencies and tracking video requests for the Rehabilitation department. Compiles and sends our notices to all staff when training approaches delinquencies in order to keep all staff current with required training. Assists with client worker payroll.
Prepares, edits and distributes routine and formal correspondence, forms, and documents Prepares and compiles administrative and technical policies and procedures for the Rehabilitation department. Schedules interviews for all supervisor and completes, due diligence and letters of reference for new employees. Facilitates typing test by scheduling and giving scores to perspective supervisors. Completes morning reports for all units and staff members for daily charters and keeps database current with changes in admissions and discharge as well as adding referrals and transfers to classes.
Follows agency record retention schedule to ensure proper record management of electronic and manual program correspondence, personnel files, client documents, and other confidential documents. Develops, coordinates and maintains record keeping system; ensures records are properly destroyed
Prepares travel arrangements by completing required documents. Creates hotel flights and conference registration as well as setting up training for peer support, nonviolent crisis intervention, and Spanish interpretation training classes as well as any other training required for staff. Schedules reservations for gym and conference room. Active volunteer that assist with set up for department and organizational special events.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Responsible for distributing information, collecting statistical data, recording and tracking issues and complaints, assembles reports and studies, and interprets and responds to inquiries regarding administrative rules, regulations, policies and procedures for the Rehabilitation department. Provides fire and safety training within the department for all personnel and completes daily check of all AED within the department. Provides fire drills instructions and updates changes in policy and procedure manuals for new evacuation routes and any modification to these due to feedback from the fire marshals.
Performs office duties such as ordering supplies for the department, maintaining filing system to ensure proper record retention, scheduling and coordinating meetings and conferences, and assisting with general human resources work such as keeping track of staff's training delinquencies and tracking video requests for the Rehabilitation department. Compiles and sends our notices to all staff when training approaches delinquencies in order to keep all staff current with required training. Assists with client worker payroll.
Prepares, edits and distributes routine and formal correspondence, forms, and documents Prepares and compiles administrative and technical policies and procedures for the Rehabilitation department. Schedules interviews for all supervisor and completes, due diligence and letters of reference for new employees. Facilitates typing test by scheduling and giving scores to perspective supervisors. Completes morning reports for all units and staff members for daily charters and keeps database current with changes in admissions and discharge as well as adding referrals and transfers to classes.
Follows agency record retention schedule to ensure proper record management of electronic and manual program correspondence, personnel files, client documents, and other confidential documents. Develops, coordinates and maintains record keeping system; ensures records are properly destroyed
Prepares travel arrangements by completing required documents. Creates hotel flights and conference registration as well as setting up training for peer support, nonviolent crisis intervention, and Spanish interpretation training classes as well as any other training required for staff. Schedules reservations for gym and conference room. Active volunteer that assist with set up for department and organizational special events.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of administrative practices and administrative procedures
Skills in the use of office equipment and applicable software
Advanced ability to compose, format, review, illustrate, and edit technical documents, materials and reports using software such as Word, Excel, and PowerPoint with proficiency
Ability to communicate effectively, orally and in writing
Ability to devise solutions to problems
Ability to interpret policies, rules, or regulations
Ability to handle multiple priorities simultaneously
Ability to compile and analyze data
Ability to work in a team environment
Ability to work independently, organize and prioritize tasks with minimal supervision
Ability to establish and maintain effective working relationships with others
Knowledge of administrative practices and administrative procedures
Skills in the use of office equipment and applicable software
Advanced ability to compose, format, review, illustrate, and edit technical documents, materials and reports using software such as Word, Excel, and PowerPoint with proficiency
Ability to communicate effectively, orally and in writing
Ability to devise solutions to problems
Ability to interpret policies, rules, or regulations
Ability to handle multiple priorities simultaneously
Ability to compile and analyze data
Ability to work in a team environment
Ability to work independently, organize and prioritize tasks with minimal supervision
Ability to establish and maintain effective working relationships with others
Registration or Licensure Requirements:
None
None
Initial Selection Criteria:
Graduation from a standard senior high school or equivalent.
Experience in clerical work.
Graduation from a standard senior high school or equivalent.
Experience in clerical work.
Additional Information:
REQ# 567504
SALARY NOTE: The posted salary range reflects the minimum and maximum allowable by state law. Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual Chapter 7.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
REQ# 567504
SALARY NOTE: The posted salary range reflects the minimum and maximum allowable by state law. Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual Chapter 7.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
MOS Code:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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