Job description
Posting Details
Position Details
Posting Number
S0675
Position Title
Clerical Assistant 2
Department
Dean, College of Science and Technology
Bargaining Unit
AFSCME
Position Type
Staff
Full-time/ Part-time
Full-time
If Part-time, specify percentage
Temporary/ Permanent
Permanent
Benefits
The Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include*:
- Medical and prescription drug benefits.
- Generous retirement plans, two options:
- Alternative Retirement Plan (ARP)
- State Employees’ Retirement System (SERS)
- Tuition benefits for employees and dependents.
- Paid time off.
- Employer-paid dental and vision benefits.
- Employer-paid life insurance.
- Voluntary insurances and additional retirement programs.
*Specific benefits may vary based upon university, employee group and/or collective bargaining unit. Visit:
http://www.passhe.edu/inside/HR/syshr/healthcare/Pages/Summary-of-Benefits.aspx for additional information regarding benefits.
To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours.
FLSA
Non-Exempt
Salary
$32,978/annual, in accordance with the AFSCME CBA
Work Hours
8:00 to 16:30
Work Schedule
Mon. - Fri.
Anticipated Start Date
05/22/2023
Anticipated End Date
None
Position Summary Information
Job Description Summary
The home campus for this position is
Lock Haven.
Provides clerical and office support within the College of Science and Technology to ensure its operations are conducted efficiently and effectively.
Provides clerical and office support within the College of Science and Technology to ensure its operations are conducted efficiently and effectively.
Essential Duties
- Knowledge of accurate English grammar, spelling, and punctuation.
- Knowledge of standard office procedures, practices, conduct and actions necessary in maintaining harmonious working relationships; and of the types, organization and use of standard office files, logs, forms and letter formats.
- Skill in typing at a minimum speed rate of 40 words per minute and in the operation of various computers/software packages to produce finished copies of various typing assignments, including charts and diagrams.
- Ability to perform within processing procedures that involve understanding multiple aspects and applying varied standards.
- Ability to proofread information for conformance with a prescribed pattern or form, to assure adherence to clerical office methods, or for compliance with specific administrative or procedural rules.
- Ability to transfer information and present it in a modified form according to rules and procedures.
- Ability to collect and organize material for reports by determining what available information should be included and presenting the information in an appropriate format.
- Ability to compose straightforward informational correspondence such as transmittals or acknowledgments in reply to requests or questions on the work process or related information.
- Ability to perform basic arithmetic calculations such as the adding and subtracting of whole numbers and decimals; and multiplying and dividing by one-digit whole numbers or decimal multipliers and divisors.
- Ability to instruct and advise clerical employees on the methods and procedures used in the work area.
- Ability to organize work and develop effective work methods in an area that involves variable phases of different techniques and procedures.
- Ability to make duty-oriented decisions on the basis of well-defined standards and precedents.
- Ability to operate office and mail processing machines and instruct others on their use.
- Ability to file and retrieve materials accurately.
- Ability to organize and prioritize work, ensuring smooth processing and accomplishment of priority items on the schedule.
Specific Duties
- Composes and types general correspondence such as documents, letters, agendas, reports, etc. Inputs data into computer records.
- Composes correspondence in response to requests for information; assures that the response follows standard policies and procedures.
- Maintains calendar, schedules, reschedules and cancels appointments and meetings.
- Coordinates and schedules meetings with students, faculty and staff about student success, issues, and retention.
- Compiles data and prepares summary and data tables (e.g., excel files) related to student enrollment numbers, course schedules, and student success-related information.
- Run reports to verify student eligibility for independent study, individualized instruction, and internships
- Examine/review forms, files, and documents received or sent by the office for completeness and accuracy.
- Assist with Math placement testing activities and communications.
- Processes travel forms and maintain appropriate records for faculty receiving grants, Faculty Professional Development Travel and Special Initiatives.
- Assists with the preparation of travel expense vouchers and computing expenses.
- Opens, sorts, date stamps, and distributes mail.
- Responds to routine correspondence independently; route mail to appropriate department staff.
- Assists with arrangements necessary for various college activities such as Student Research Day, New Student Orientation, New Faculty Meet and Greet, advisory board meetings, Pathways in Science, and college-wide meetings. These activities include preparing and distributing invitations and agendas, scheduling rooms, coordinating food, travel, lodging and special arrangements, and ordering equipment and other needed items for meetings and conferences.
- Provides support for all COST Committees (meeting scheduling, communication with faculty/staff, compiling documents, minutes, meeting setup, material distribution)
- Assists with Search and Screen activities such as scheduling meetings and ensuring that necessary files and documents are available and in order.
- Facilitate COST donor recognition, review and retain monthly foundation reports, send thank you correspondence to donors and keep department chairpersons informed of giving.
- Maintains the electronic Dean’s Office Departmental Drive.
- Processes documents or information by receiving, recording and verifying information, comparing with established criteria or standards, and inputting data into computer records.
- Organizes materials and sets up format and layout for printing booklets, pamphlets, etc.
- Maintains inventory and orders office supplies; inputs purchase orders and monitors outstanding orders; performs a variety of mainframe transactions and functions.
- Oversees work performed by work-study students, works with the Financial Aid Office for assistance in hiring students, interviews and trains work-study students and assigns work.
- Greets visitors and directs them to proper office locations, screens and routes telephone calls.
Minimum Qualifications (Required Knowledge, Skills and Abilities)
Six months of experience as a Clerical Assistant 1;
OR
graduation from high school;
OR
any combination of equivalent experience and training.
This position requires keyboarding skills to meet standards for speed and accuracy.
OR
graduation from high school;
OR
any combination of equivalent experience and training.
This position requires keyboarding skills to meet standards for speed and accuracy.
Preferred Qualifications
Physical Demands
Posting Detail Information
Open Date
04/24/2023
Close Date
05/01/2023
Special Instructions to Applicants
- Applications must provide the name, telephone number and email address of three professional references.
- Employment is conditional, pending successful completion of the background clearances mandated by Act 153 of 2014 and Board of Governors Policy 2014-01-A: Protection of Minors. In order to qualify for a provisional appointment, the Applicant Acknowledgement Consent Form, Provisional Hire Form, Pennsylvania State Police and Justifacts portion of the clearance process must be successfully completed prior to your start date. The remaining PA Child Abuse History Clearance and FBI Clearance must be successfully completed and returned as soon as possible within the first 90 days of employment.
Background Clearances
In accordance with Act 153 of 2014 (HB 435), appointment is contingent upon completion of a satisfactory background investigation which includes, but is not limited to, Act 34, Pennsylvania Criminal Record Clearance; Act 151, Child Abuse Clearance; and Act 114, Federal Bureau of Investigations (FBI) Criminal Background Checks.
Appointment is provisional provided the “Arrest/Conviction Report and Certification Form” and verification of your three background checks are returned to the Human Resource office prior to your hire date.
Diversity Statement
At Commonwealth University we recognize our responsibility to continuously support a living, learning, and working environment that values the diverse contributions from all members of our campus community. Our commitment to diversity, equity and inclusion enriches our campus community and is instrumental to our institutional success. Commonwealth University strives to cultivate a campus climate that allows all members to embrace diversity, equity and inclusion as we achieve success both in and out of the classroom, in our work responsibilities, and in our professional lives beyond Commonwealth University. We uphold our commitment to DEI by:
- Actively supporting and promoting the intellectual and personal growth of our students, inside and outside of the classroom.
- Providing workshops, trainings, programs designed to broaden the knowledge and understanding of diversity, equity and inclusion within our campus community.
- Ensuring that all learning and living environments throughout our campus are welcoming and capable of serving all individuals.
Title IX/Clery
The University prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act.
The University also complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act, as amended by the Violence Against Women Act (VAWA). Title IX prohibits retaliation for asserting or otherwise participating in claims of sex discrimination. VAWA imposes additional duties on universities and colleges to investigate and respond to reports of sexual assault, stalking, and dating or domestic violence, and to publish policies and procedures related to the way these reports are handled. The University has designated the Title IX Coordinator (Jennifer Raup, Elwell Hall, ORL, 570-389-4808,
jraup@bloomu.edu or
titleixcoord@bloomu.edu), to coordinate the University’s compliance with Title IX and VAWA and to respond to reports of violations. The University has directed the Police Department to coordinate the University’s compliance with the VAWA-related Clery reporting requirements. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East – Suite 505, Philadelphia, PA 19107; Phone: (215) 656-6010; Fax: (215) 656-6020.
About Commonwealth University of PA
The Power of Three
Bloomsburg,
Lock Haven and
Mansfield universities have joined forces to boldly transform higher education in our region and beyond. While we are uniting as Commonwealth University of Pennsylvania, you can expect a college experience that is anything but common.
We’re Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.
We’re Investing in Today by answering the greatest challenges facing higher education: accessibility, cost, quality, and relevance through the combined strength of our storied institutions.
We’re Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond.
We’re Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.
We’re Investing in Today by answering the greatest challenges facing higher education: accessibility, cost, quality, and relevance through the combined strength of our storied institutions.
We’re Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond.
Quick Link
https://jobs.lhup.edu/postings/6449
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