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POSITION PURPOSE
The Associate Director for People and Workforce in UW Pediatrics will manage the strategy and processes related to building and retaining an exceptional team of professionals—faculty, staff, and trainees—in partnership with our healthcare and research affiliated partners. This position will function as advisor and consultant while also rolling up their sleeves to execute solutions. The successful candidate will optimize people-centered activities such as hiring, training, professional development, and performance management to support the Department’s growth, mission, and financial sustainability.

Position Complexities
Strong candidates will:

Possess business acumen to understand the department, key business partners/affiliates and the potential evolution of the academic department’s tripartite mission (clinical care, research, and education). As a solutions-oriented change leader with influencing capability, this position must develop and align the people strategy with the business strategy.

Serve as a leader with an innovative mindset and develop new ways of working across a diverse talent pool to optimize work and performance. Incumbent must have a superb reputation as a strategic doer, demonstrating agility and collaboration.

Be a culture influencer with the ability to orchestrate shared values across the department workforce and with business partners/affiliates.

Helping to reinforce the culture and shared values across the candidate and employee lifecycles.

Serve in the role of talent architect with a demonstrated ability to attract and hire top talent, with a focus on diversity and inclusion as a competitive advantage.

Ability to develop relationships and build communities with an effort to drive engagement, support talent, and foster leadership development.

Use Data/Technology in a forward-thinking manner to drive productivity and forecast workforce trends in a variety of areas (efficiency in process, compensation, and decision making).

Possess a high degree of emotional intelligence demonstrated using empathy and strong interpersonal skills. This position must be compassionate, self-aware, and able to skillfully manage their emotions.

Possess a unique ability to help manage frequent and complex ups and downs, while being open and transparent with employees, fostering trust and being a resource in the middle of chaos.

Position Dimensions and Impact to the University:
This position will report to the Vice Chair of Administration and Finance for UW Pediatrics and will be a part of the department’s Executive Council. The position will further efforts to develop a well-defined culture aligned with the department’s mission, vision, and values. The Associate Director will have a direct role in ensuring that the department’s values are reinforced with every initiative and communication.

DUTIES AND RESPONSIBILITIES

Human Resources Leadership and Management (35%)
The Associate Director works collaboratively with faculty affairs team, divisions, School of Medicine, and central campus AHR (OAP) to recruit, retain and advance world-class academic personnel. Therefore, the Associate Director for People & Workforce, in supporting the department management team, must be able to assess, analyze, and propose ideas that will continue to build and strengthen the organization and services that support the University, School and Department mission of academic excellence.

Subject matter expert on human resources pursuant to interdisciplinary, interdepartmental, and joint venture initiatives:

Identify organizational complexity unique to cross-area programs.

Assess financial impact.

Identify and minimize risk areas.

Evaluate financial aspects of proposed approach to development and organization and recommend changes.

Recommend departmental policies for human resources to Vice Chair/Chair

Responsible for ensuring equitable compensation across the Department, including salary setting at the time of hire.

Personnel Issues – Conduct and corrective action, complaints, grievances (25%)
The Associate Director, People & Workforce is expected to manage a high volume of diverse personnel issues that range in complexity and involve a diverse set of constituent groups, including peers and leadership across the SoM, UW Medicine, and the UW. The Associate Director must manage the workload with attention to detail and competing deadlines, provide clear communications about status updates, and involve key stakeholders in progress reports and decision-making.

Under the general guidance of the Vice Chair/Chair, the Associate Director is responsible for specific guidance and assistance on personnel and/or policy matters arising out of UW Pediatrics divisions and units. The Associate Director will assume primary responsibility for a wide range of duties related to the consultation, guidance and/or investigation of a variety of faculty, staff, and trainee issues, such as performance management, remediation, professionalism, and compliance. The Associate Director will exercise discretion and independent judgment in handling personnel issues, including:

Providing guidance and coordination on employment or appointment-related matters.

Partnering with the SoM, investigating and coordinating investigations of workplace complaints or grievances.

Lead and provide counsel related to processes, decisions, and outcomes of such matters.

Ensure adequate records are developed and maintained to document particular faculty personnel actions and their resolution

Perform local level investigations of faculty or staff complaints and concerns, including those related to allegations of unprofessionalism, discrimination, and workplace threats or violence.

Strategic Organizational Planning and Implementation (20%)
The Associate Director serves on the Department Executive Council and is a key participant in strategic planning and development of goals and strategies for people/workforce. The role of the Associate Director on this executive team is to:

Provide interpretation and review of policies, regulations and procedures pertaining to human resources, and operational needs of the unit; interprets complex operational issues to determine their impact.

Gather information and provides reports and data to support decision-making.

Follow up on issues of concern with division administrative units, outside agencies and others; works to establish and implement priorities.

Align operational resources with strategic plans, goals, and decisions; and manages, delegates, and oversees the implementation of strategic plans for this critical program.

Provide strategic recommendations and decisions regarding changes to governance/organizational structure of the Department.

Independently develops strategies that will be vetted by department leadership and Chair/Vice Chair.

Leads recruitment efforts for key leadership (faculty and staff) positions.

Policy Development and Regulatory Compliance Activities (10%)
The Associate Director works with the School of Medicine and the Provost's Office regarding compliance issues within the human resource programs of the Department. The University of Washington is responsible for compliance with all federal (Affirmative Action, Department of Labor, etc.), State (WAC & RCW), UW (Faculty Code), and other entity regulatory standards and requirement.

Responsible for ensuring that all programs under their responsibilities meet these standards and requirements.

Work with the School and the Provost to determine best practices to initiate new processes.

The Associate Director will be responsible for policy development and recommendations for streamlining/standardizing of processes and procedures to enhance the Department's operational efficiency and to improve customer service.

Direct and assist the Department Chair in merit review of Division Heads and center directors (as needed/requested), developing and managing systems and processes to meet faculty code requirements and ensuring deadlines are met.

Serve as ex officio member of the Department's Appointments and Promotion Committees.

Serve as expert to UW policies and procedures on department committees and task forces.

Professional Development/Mentoring (10%)
The Associate Director leads the effort in providing substantial orientation to new employees (faculty, staff, trainees) about the critical milestones that must be achieved to obtain an initial faculty appointment and subsequent promotion by providing an overview of the departmental criteria and creating resource materials, such as discussion and content guides.

Provide oversight/guidance to staff in the 13 divisions responsible for/relating to academic affair, and Communications.

Coach and advise Division Chiefs on managing faculty (non-clinical) performance across the Department of Pediatrics.

Oversee review of departmental trends and analysis of employment risk across all employment arenas.

Supervisory Responsibilities:

Directly supervises 4 direct staff positions (and about 12 indirect) including oversight of training and education needs of their subordinates to meet the Department missions.

MINIMUM REQUIREMENTS
This position requires an advanced degree in Human Resources, Business Administration, Healthcare Administration, or related field, and 5 years of progressively increasing responsibility experience within a large organization.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

Demonstrated dedication to equity, diversity, and inclusion

Human resources and employment matters, particularly in the higher education environment.

Exhibit knowledge of and familiarity with laws, regulations and policies related to employment, labor relations and human resources.

Demonstrated success in the management of complex programs, activities, or units.

Outstanding interpersonal skills and communication skills (written and verbal).

Excellent analytical and organizational abilities.

Demonstrated ability exercising a high-level of confidentiality and working with sensitive information.

A high degree of initiative, financial analysis, operational efficiencies and cost containment, human resource management, process improvement/lean expertise, and strategic planning.

A combination of education and experience demonstrating an advanced level of competence, in all the above areas, may suffice in place of the requirement of an advanced degree.

DESIRED QUALIFICATIONS

A functional working knowledge of academic institutions and academic medicine is preferred.

This position is eligible for a hybrid work environment with 2 days per week in-office, and 3 days per week working from home.

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.