Office of the Registrar

The Assistant Registrar is responsible for overseeing the daily activities as they relate to the semester class scheduling processes, ad hoc room scheduling for centralized rooms, scheduling final exams, maintaining the academic calendar in Pathway (PeopleSoft), and serve as the functional lead for the software used to manage room scheduling which include Ad Astra and CourseLeaf CLSS. The Assistant Registrar will manage one staff member that assists room schedule processes. This position will report to the Registrar and works closely with the leadership team in the Office of the Registrar to troubleshoot and problem solve complex issues. This position works closely with faculty and staff in the various Academic Units to train and provide information related to scheduling processes and procedures. This position is key support to UMKC’s overall goals for student retention and graduation by working with the Academic Units to provide a student centered schedule of classes.

• Functional administrator responsible for system troubleshooting, security, system upgrades, and training for end users on the following software:
  • CourseLeaf CLSS used to create and edit class schedules by the academic units. Assistant Registrar and Scheduling Coordinator review what is submitted for accuracy, efficiencies, compliance with catalog policies and facilities restrictions such as fire code
  • Ad Astra room scheduling software used to optimize and schedule centrally scheduled rooms. Used to schedule ad hoc meetings within centrally scheduled rooms. Assist academic unit liaisons that utilize the software to schedule their space including Conference and Events, School of Science and Engineering, Conservatory, School of Humanities and Social Sciences, etc.
• Maintain and create the Academic Calendar
  • Pathway setup of the Academic Calendar and Term session table;
  • Managing the Academic Calendar on LiveWhale (University Calendar software) and all related pages on the Registrar website;
• Manages the semester class scheduling process, which includes (but not limited to) roll like terms, communication to schedules, assigning classrooms, and making schedules live;
• Manage the process to schedule final exams including communications with academic unit schedulers;
• Manage the Course Sharing process for UMKC. Work with UM System and contacts at the other UM campuses to ensure accuracy for published courses associated with this program;
• Oversight of 4 CourseLeaf queues: Registrar, PeopleSoft, Registrar Scheduling, and Campus Solutions that require data entry into Pathway for new or edited courses, enrollment restrictions;
• Assists with scheduling edits; builds course pre-req checks in Pathway; maintains the Pathway course catalog;
• Assigns and moves centrally scheduled classrooms; room requests for centrally scheduled rooms for RooGroups, department meetings, etc.;
• Handles centrally scheduled room requests for outside groups and works with the Contracts Office;
• Checks personal and registrarscheduling@umkc.edu email;
• Supervise Scheduling Coordinator
• Point of contact for external partners as it relates to scheduling including campus police, CFM, IS for classroom updates, and MyVita;
• Implement and maintain the Post Enrollment Requirement Check (PERC) in PeopleSoft;
• Back-up for end of term grade processing and troubleshooting

A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary

Full-Time, benefit eligible

Up to $56,000 anually, commensurate with experience, education, and internal equity

Open until filled, review of applications to begin immediately.

Applicants must combine all application materials (cover letter, resume, and list of five references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).

If you are experiencing technical problems, please call (800) 488-5288.

Note, you must provide a description of job duties for each Work Experience entry on your application. Please carefully review the application instructions section of our Careers page prior to submitting your materials.

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.

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We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

Why UMKC?

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Also, explore the Total Rewards website to learn more about the rewards package we offer to acknowledge our employees as the university's most important resource.