Job description

Purpose of Position
The Village Administrator shall be appointed by a majority vote of the Board on the basis of merit with
due regard to training, experience, administrative ability and general fitness for the office. The Village
Administrator shall hold office for an indefinite term subject to removal at any time by a majority vote of
the Board. This section, however, shall not preclude the Board from establishing other employment
terms and conditions not inconsistent with the provisions of this Code or statute.
Essential Duties and Responsibilities
The Village Administrator, subject to the limitations defined in resolutions and ordinances of the Village,
statutes and administrative rules, shall be the chief administrative officer of the Village, responsible only
to the President and the Board for the proper and efficient administration of the business and affairs of

the Village with powers and duties as follows:
1. General duties.
a. Be responsible for the administration of all day-to-day operations of the village
government, including the monitoring of all ordinances, resolutions, board meeting
minutes, statute and administrative rules.

b. Maintain a plan of administration, including an organization chart, which defines the
authority and responsibility for all non-statutory positions of the Village; and submit it to
the Board for adoption as the official organization and administrative procedure plan for
the Village and make suggestions for amendments and/or changes when needed.
c. Establish when necessary administrative procedures to increase the effectiveness and
efficiency of the village government consistent with current practices in local government
and not inconsistent with subsection (1)
c. of this section or the directives of the President
and Board.

d. Serve as ex officio nonvoting member of all boards, commissions and committees of the
Village, except as specified by the Village Board or statute. Serve as an alternate for the
village president, and/or village trustees, and/or other village committee members and
representatives on all non- Village, (except the Everest Metro Police Department Joint
Finance Committee and the S.A.F.E.R. Board of Directors) boards, commissions, and
committees, except as directed by the village board, by-law, or statute.

e. Keep informed concerning current federal, state and county legislation and administrative
rules affecting the Village, and submit appropriate reports and recommendations to the
board.

f. Represent the village in matters involving legislative and intergovernmental affairs as
authorized and directed as to that representation by the President and Board.

g. Act as public information officer for the Village, with the responsibility of assuring that the
news media are kept informed about the operations of the Village and that all open
meeting rules and regulations are followed.
h. Establish and maintain procedures to facilitate communications between citizens and
village government to assure that complaints, grievances, recommendations and other
matters receive prompt attention by the responsible official, and to assure that all such
matters are expeditiously resolved.

i. Promote the economic well-being and growth of the Village through public and private
sector cooperation.

j. The Administrator shall be the head of emergency management services for the Village of
Weston per Wis. Stat. § 323.14(1)(b)(2).
(Ord. No. 15-030 of 12-09-2015)

2. Responsibilities to the Board.

a. Carry out all directives of the President and Board that require administrative
implementation and make prompt and complete reports to the president and board of any
difficulties or problems encountered.0
b. Attend all meetings of the Board, assisting the President and the Board as required in the
performance of their duties.

c. In coordination with the President, the Board, and the village clerk, ensure that
appropriate agendas are prepared to all meetings of the board, all board committees, and
all other appropriate committees and commissions of the Village, together with such
supporting material as may be required, with nothing in this subsection being construed
as to give the Village Administrator authority to limit or in any way prevent matters from
being considered by the board, or any of its committees and commissions.

d. Assist in the preparation of ordinances and resolutions as requested by the President or
the Board, or as needed.

e. Keep the President and Board regularly informed about the activities of the Village
Administrator's office by oral or written report at regular and special meetings of the
board.
(Ord. No. 15-030 of 12-09-2015)

3. Personnel.

a. Be responsible for the administrative direction and coordination of all employees of the
Village according to established organization procedures.

b. Recommend to the board the hiring, appointment, promotion, and suspension of
department heads. Recommend to the board the termination of certain department
heads, except for statutory officers.

c. In consultation with the appropriate department head, be responsible for the hiring,
appointment, promotion, and when necessary for the good of the Village, the suspension
or termination of employees below the department head level.

d. Nothing in this section shall preclude an employee from exercising their grievance rights
under state law.

e. Serve as personnel officer for the Village with responsibilities to see that complete and
current personnel records, including specific job descriptions, for all village employees are
kept; evaluate in conjunction with department heads the performance of all employees on
a regular basis; recommend salary and wage scales for village employees not covered by
collective bargaining agreements; develop and enforce high standards of performance by
village employees; assure that village employees have proper working conditions; work
closely with department heads to promptly resolve personnel problems or grievances.

f. Assist in labor contract negotiations and collective bargaining issues.

g. Work closely with department heads to assure that employees receive adequate
opportunities for training to maintain and improve their job-related knowledge and skills
and act as the approving authority for requests by employees to attend conferences,
meetings, training schools, etc., provided that funds have been budgeted for these
activities.

h. All duties as so enumerated in the Village of Weston Employee Policy and Procedure
Manual as being assigned to the Administrator.
(Ord. No. 15-030 of 12-09-2015)

4. Budgeting.

a. Be responsible for preparation of the annual village budget in accordance with guidelines
as may be provided by the Board, and in coordination with department heads and
pursuant to statute, for review and approval by the president and the Board prior to
submission to the annual budget hearing.

b. Administer the budget as adopted by the Village at its annual budget hearing.
c. Keep informed concerning the availability of federal, state and county funds for local
programs. Assist department heads and the board in obtaining these funds under the
direction of the president and the board. Job Advertisement
230321 Administrator-Village of Weston_With photos.pdf Disclaimer

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