Talented? Passionate? We have a place for you!

Utah Valley University is currently seeking an Admin Support for the Athletic department. Working under the general direction of a Director, the Admin performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and facilities scheduling, and inventory control, specialized record-keeping, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and oversees lower graded staff and/or students.

• 40% Manages finances and tracks budgetary expenses and submissions. Establishes, updates, and maintains files, inventories, ordering, receiving, billing, distributing, and reconciling expenditures. Coordinates the payroll process, including preparation, submitting, monitoring, and maintaining payroll records.

• 20% Performs advanced and confidential administrative support duties, including composing routine correspondence, reports, presentations, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of assigned and work related areas.

• 20% Coordinates the preparation and submission of various reports, including timecards, PAF’s, ESAF’s, new hire paperwork completion and submission, requisitions, purchase orders, travel requests, index tracking and reconciliations.

• 10% Coordinates department events, facilitates marketing opportunities, communications and correspondences.

• 10% Performs other job related duties as assigned.

Required

Standard high school diploma or equivalent plus two years of previous administrative experience with related key roles and responsibilities is required.

Preferred

Associate's degree in business administrative or other administrative field. Experience as an event planner plus basic math education in statistics is preferred.

• Knowledge and experience working in an education environment.
• Must use PC computers and accompanying PC software applications, including word processing, spreadsheets, email, and databases.
• Demonstrated skill in office methods, techniques, practices, and procedures.
• Must demonstrate skill in organization, database management and data coordination.
• Perform a variety of administrative support duties with minimal supervision.
• Must effectively meet and interact with people with diverse backgrounds.
• Gather data, compile information, and prepare reports.
• Must be able to follow verbal and written procedures and instructions.
• Compose and edit written materials.
• Communicate effectively, verbally and in writing.