Administrative Specialist II (Dallas Water) (Material Services)
Full Time
Dallas, TX
Posted
Job description
Position Purpose
The Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.
Essential Functions
1 Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending
2 Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
3 Prepares, interprets, and disseminates information concerning agency programs and procedures.
4 Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
5 Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
6 Assists in the preparation of presentations for administrative hearings.
7 Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
8 Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
9 Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.
10 Performs any and all other work as needed or assigned.
Minimum Qualifications
EDUCATION:
- High school diploma or GED.
- Six (6) years administrative support experience involving two (2) or more of the following:
- Accounts payable/receivable.
- Invoice reconciliation and payment.
- Correspondence/publication preparation.
- Procurement.
- Budget analysis/preparation.
- Contract administration.
- Policy/procedure development.
- Records management and/or report writing.
- Financial management.
- A bachelor's degree in a business, education or social science field plus two (2) years of the specified experience will meet the education and experience requirements.
- An associate's degree in any field plus four (4) years of the specified experience will meet the education and experience requirements.
- A bachelor's degree or higher in a non-specified field plus four (4) years of the required experience will meet the education and experience requirements.
- A master's degree or higher in a business, education or social science field will meet the education and experience requirement
- Valid driver's license with good driving record
- AMS, Legistar and/or Salesforce
Supplemental Information
Knowledge and Skills
1 Knowledge of office practices and administrative procedures.
2 Knowledge of customer service techniques to resolve problems and issues.
3 Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies.
4 Ability to coordinate, lead and train others.
5 Ability to interpret rules, regulations, policies, and procedures.
6 Communicating effectively verbally and in writing.
7 Establishing and maintaining strong working relationships.
The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.
For evaluation purposes, acceptable qualifying experience for all positions must have been in a paid capacity unless noted otherwise in the minimum qualifications for the posted position.
Additionally, 30+ hours per week will be counted as full-time employment and will receive full credit for the amount of time employed. A minimum of 15 through 29 work hours per week will be counted as part-time employment and will receive half credit for the amount of time employed.
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