Job description

Established in 1998, the California Center for Population Research (CCPR) has since been a leading research center for research and training in demography. Supported by NICHD Population Center Infrastructure Grant and UCLA, CCPR is comprised of faculty researchers and graduate student affiliates across campus from various professional schools. CCPR is dedicated to train the next generations of demographers; to conduct rigorous independent research on demography, reproductive and population health.

Under the direction of Executive Director, the Administrative Officer has broad responsibilities in four critical areas of CCPR operations: 1. Human resources; 2. General operations; 3.Event planning and travel coordination; 4. Executive assistance for CCPR Executive Director (ED)and Faculty Directors. The Admin Officer manages all aspects of human resources (CHR). The Admin Officer is the primary liaison to UCLA campus departments including Graduate Division, the Academic Personnel Office, Corporate Financial Services, Travel Services, Facilities Management as well as University academic departments. The Admin Officer also oversees CCPR research space and space allocation among affiliates. With assistance from graduate student researchers and undergraduate student, the Admin Officer is responsible for managing the Center's weekly seminar event, method and development workshops event, and other professional conferences (Summer Institute in Computing Social Science) and meetings. Finally, the Admin Officer provides assistance and support to ED and Faculty Directors in day-to-day operations of CCPR.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

20
Records

Qualifications

Required/Preferred

Bachelor's degree or an equivalent combination of education and experience is required.

Required

Highly motivated, super organized, take ownership and pride in work, self-starter, willing to do research and formulate recommendations, fast learner, and follow through each task.

Required

Strong organizational and follow up skill

Required

Working knowledge of UCLA online applications, such as UCPath, UC Recruit, OPUS, Interfolio, I-9 Tracker, PeopleAdmin, GoGrads, Financial System, BruinBuy, Travel, and Accounts Payable, etc.

Preferred

Skill in interpreting and comprehending college policies and procedures and new regulations enacted by the University system-wide administration.

Required

Strong oral and written communication skills and interpersonal skills to communicate effectively with diverse groups to create a harmonious and productive work environment and achieve results.

Required

Demonstrated strong analytical ability to research, analyze, and interpret guidelines, policies, and procedures to provide advice and counsel to unit clients.

Required

Ability to work independently, set priorities, perform a variety of duties and multitask in a fast-paced environment.

Required

Skill in analyzing information to formulate logical and objective conclusions.

Required

Knowledge of financial management principles

Preferred

Ability to generate and review payroll data independently and to accurately convey information to diverse audience

Required

Ability to work efficiently and effectively in the midst of diversified responsibilities, changing priorities, and in meeting competing deadlines.

Required

Skill in reviewing data transactions with attention to details and ability to detect errors and inconsistencies.

Required

knowledge of HR staffing and Academic personnel policies and procedures. Ability to use discretion and maintain all confidentiality.

Preferred

Knowledge of the Graduate Division award transmittal process and to obtain information and generate payments for academic apprentices personnel

Preferred

Ability to independently research and learn new applications to achieve organizational goals.

Required

Demonstrated skill in hiring and delegating task and work flow to graduate student and undergraduate student employees; create a team atmosphere that fosters collaborative cooperation among team members.

Preferred

Knowledge and experience with Microsoft Word, Excel, Outlook, Adobe, and website maintenance.

Required

Experience in using online applications from various sources for payroll processing and general administration.

Preferred

Great team player and willingness to step in when help is needed.

Required

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
03-30-2023

External Posting Date:

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