Administrative Manager

Full Time
Austin, TX 78702
Posted
Job description
Position Information

Posting Title
Administrative Manager

Job Requisition Number
COA088914

Position Number
110486

Job Type
Full-Time

Division Name
Housing and Planning Dept

Minimum Qualifications
Education and/or Equivalent Experience:
  • Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration, Planning, Economics, plus five (5) years experience in a managerial support service function, two (2) years of which were in a lead or supervisory capacity.
  • Master’s degree may substitute for two (2) years of the required supervisory experience.
  • Experience may substitute for education up to the maximum of four (4) years.


Licenses or Certifications:
None.

Notes to Applicants
The Administrative Manager will be responsible for supervising and managing the daily activities, operations, and personnel of a division in clerical and administrative support functions. A general managerial function that may include risk management, fiscal and materials management, management and program evaluation and provide technical and managerial support to functional divisions in the department.

Will oversee administrative functions, digital timekeeping, facility and fleet oversight as well as develop processes to assist with front office management and support.

Will serve on the department management team and contribute ideas for efficiencies and effective department administration.

When completing the City of Austin employment application:
  • Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
  • A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered.
  • A résumé is required, but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers.
  • A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.


If you are selected to interview:
  • Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference.

If you are selected for hire:
  • If you are identified as a top candidate, verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) is required.
    • You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications.

For information about City of Austin Benefits, please click on the link below:
City of Austin Benefits click here!

Pay Range
$32.89 – $41.93

Hours
Monday – Friday, 8:00 a.m. – 5:00 p.m.

This position may include consideration for a flexible schedule option and telework privileges. Additional hours, evenings, and/or weekends may be required based on business needs.

Job Close Date
05/10/2023

Type of Posting
External

Department
Housing and Planning

Regular/Temporary
Regular

Grant Funded or Pooled Position
Not Applicable

Category
Professional

Location
1000 E 11th St. Austin, TX 78702

Preferred Qualifications
Preferred Experience:
  • Intermediate to advance skill with Microsoft Office suite
  • Management of shift schedules
  • Strong communication and organizational skills
  • Ability to multi-task on a daily basis
  • Responsive to client requests

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
  • Manages division activities to ensure effectiveness and efficiency. Identifies and analyzes trends; determines methodologies to implement change.
  • Develops and implements short and long range plans, programs, and personnel that provide clerical and administrative support.
  • Prepares, presents, and monitors the departmental budget, ensures department operates within appropriated budget.
  • Monitors contracts and agreements with suppliers, distributors and other organizational entities
  • Performs economic or business needs forecasting.
  • Evaluates and analyzes programs, recommends improvements and/or policy changes..
  • Monitors external regulatory and legal precedents effecting the operation of the division and department.
  • Acts as a liaison with other city departments and management personnel.


Responsibilities- Supervision and/or Leadership Exercised:
  • Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
  • Knowledge of applicable processes, techniques, and methods.
  • Knowledge of fiscal planning and budget preparation.
  • Knowledge of Federal, State, Local laws.
  • Knowledge of city practice, policy and procedures.
  • Knowledge of supervisory and managerial techniques and principles.
  • Skill in oral and written communication.
  • Skill in handling multiple tasks and prioritizing.
  • Skill in using computers and related software applications.
  • Skill in data analysis and problem solving.
  • Skill in planning and organizing.
  • Ability to conduct research, identifying and analyzing trends, including root cause analysis.
  • Ability to work with frequent interruptions and changes in priorities.
  • Ability to establish and maintain effective communication and working relationships with city employees and the public

Criminal Background Investigation
This position has been approved for a Criminal Background Investigation.

EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within
the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

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