Job description
Position Details
Position Information
Recruitment/Posting Title
Administrative Coordinator
Job Category
Staff & Executive - Administrative & Support
Department
SASN -Sociology & Anthropology
Overview
Sociology is the study of social life, social change, and the social causes and consequences of human behavior. Since all human behavior is social, the subject matter of sociology ranges from the intimate family to the hostile mob; from organized crime to religious cults; from the divisions of race, gender and social class to the shared beliefs of a common culture; and from the sociology of work to the sociology of sports. Because sociology addresses the most challenging issues of our time, it is a rapidly expanding field whose potential is increasingly tapped by those who craft policies and create programs. Anthropology is the study of humans, past and present. To understand the full sweep and complexity of cultures across all of human history, anthropology draws and builds upon knowledge from the social and biological sciences as well as the humanities and physical sciences. A central concern of anthropologists is the application of knowledge to the solution of human problems. Anthropologists are highly specialized in our research interests, yet we remain generalists in our observations of the human condition and we advocate for a public anthropology that is committed to bringing knowledge to broad audiences.
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator. As a member of the Department of Sociology and Anthropology’s team embracing the challenges of achieving department goals and supporting team efforts to grow together, the position provides administrative support to the Department and all its programs, including to the Department’s faculty, staff, and students.
This position is responsible for and not limited to the following.
This position is responsible for and not limited to the following.
- Responsible for managing day-to-day administrative operations of the Department and its programs, ensuring a welcoming and responsive environment, and ensuring effective operations through a wide range of administrative responsibilities
- Serves as the initial point of contact for the Department, interacting extensively with the University community, students and prospective students, and external stakeholders
- Assists Department Chair, coordinators, faculty, and others with coordination and administration of academic programs and student and faculty support
- Manages general inquiries; maintains and updates websites, social media, and databases; arranges and coordinates events and meetings; prepares and processes payroll appointments and transactions, and prepares business expense reimbursements; among other duties
- Provides information and assistance to students, which requires knowledge of curriculum, majors/minors, and other requirements and processes
- Provides timely and accurate information in response to requests and on the policies and processes of the Department, the School of Arts and Sciences-Newark (SASN), Rutgers University-Newark (RU-N), the Rutgers University (RU) system, and external stakeholders.
- Maintains a professional demeanor and multi-tasks in a fast-paced, stakeholder focused environment, completing work with an understanding of the mission, visions, role, and goals of the Department, SASN, and RU-N, and the part the responsibilities of this position plays in the achievement of those goals.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu.
FLSA
Nonexempt
Grade
04
Position Salary
Annual Minimum Salary
51359.000
Annual Mid Range Salary
63909.500
Annual Maximum Salary
76460.000
Standard Hours
37.50
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
Requires a bachelor’s degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of general office administration. Also requires a minimum of two years relevant experience in a program coordination or administrative function, good communication skills, and computer literacy
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Requires excellent communication and organizational skills
- Ability to use strong decision-making and problem-solving skills
- Desire for a commitment to continuous learning
- Adapt to a changing environment to handle multiple priorities simultaneously
- Interact successfully with a wide range of individuals throughout the University community.
Preferred Qualifications
Equipment Utilized
Regularly uses MS Office Suite, Cornerstone, SASN appointments system, ROCS, HCM, SSC, RAPSS, ECRT, Course Scheduling System, Infosilem, E-Verity, Grad Portal, and know or will learn any and all systems used for payroll, account, budget, personnel, course scheduling, facilities and space, grant submission, events, website and social media maintenance and updates, recruitment, student support, expense reimbursements, absence reporting, record keeping and retention, time keeping, parking, telephones, and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of the position.
Physical Demands and Work Environment
Fast-paced, stakeholder focused, team environment. Must be able to work occasional evenings and weekends.
Special Conditions
Posting Details
Posting Number
22ST4029
Posting Open Date
01/06/2023
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
State
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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