Administrative Coordinator

Riley is looking for an Administrative Coordinator to join our company. We are a growing IT Consulting company based in Sacramento. This will be a full-time, remote position and will require residency near Sacramento. The job will also be be contract-to-permanent.

Administrative Coordinator responsibilities will include supporting regular office operations with an initial focus on invoicing and payroll tracking. Responsibilities may expand to include assisting in the business development and proposal processes. To be successful in this role, you should have excellent organization skills, a detail-oriented personality, and the ability to prioritize tasks and meet deadlines.

Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.

Responsibilities

• Assist with the monthly customer invoicing processes
• Manage vendor invoicing and payables.
• Maintain physical and digital employee records
• Organize company documents into updated filing systems
• Address employees’ and clients’ queries (via email, phone or in-person)
• Assist in preparing proposals
• Update office policies as needed and help implement HR policies for Riley staff

Requirements

• Proven work experience as an Administrative Coordinator or similar role
• Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
• Basic math skills
• Solid time-management abilities with the ability to prioritize tasks
• Demonstrated ability to meet deadlines.
• Excellent verbal and written communication skills
• High school diploma; additional qualification in Office administration is a plus
• Green card holder or US Citizen

Desirable Skills

• Experience using QuickBooks
• Local to the Sacramento Area.
• Experience writing proposals
• Experience as an HR recruiter and coordinator.