Position Summary

Administrative Analyst/Specialist, Exempt I

Full-time position available on or after June 20, 2023 for the Department of ED, Kines, Social Work.

Under the general direction of the Dean, incumbent performs lead duties associated with accreditation, assessment, program review, budgeting, financial resource management, strategic planning and college relations. The incumbent serves as a resource to the Dean, department chairs, program coordinators, faculty, staff for academic and nonacademic, grant, and campus departments to insure uniformity and continuity in practices and procedures for the College. Incumbent participates in the development of College policy, procedures, practices and program.

Duties include but are not limited to:

• Maintain College financial records.
• Research, analyze, project, and generate reports for presentation and collaborate on solutions and/or alternatives to budget, enrollment, workload, and schedule issues.
• Responsible for the initiation and analysis of the college budget for review, control, reporting, problem solving, and budget recommendations on income, expenditures, and reductions.
• Cost out the academic year course schedule and project part-time faculty cost, enrollment targets, and faculty workload.
• Generate budget, schedule, enrollment, and workload reports; make recommendations on information provided.
• Present and explain report information in detail to upper administration, Dean, faculty, staff, college and ad hoc committees as required.
• Research, organize and track college reimbursements and expenses from the University, grants, and outside sources.
• Analyze department expenses and project year-end expenses, work with chairs and support staff on budget and expenditure analysis.
• Generate reports on College budgets and notify department chairs, program coordinators, and Dean when there are discrepancies or short falls.
• Prepare mid-year budget review and annual budget reports for the Dean, Academic Affairs, and the University Budget Office.
• Evaluate college accounts and track transactions, allocations, and expenses.
• Approve funding allocations for electronic requisitions and travel expenses.
• Approve student assistant time for payment
• College contact for information requests from upper administration and multiple campus departments about budget, schedule, enrollment, workload, personnel, accreditation, department, and program issues or concerns.
• Incumbent works directly with the College Assessment Coordinator, under the direction of the Dean, as the staff coordinator for all COEKSW accreditation efforts including database/information development, reports, plans, policies, and interpretation of accreditation standards.
• Independently manage, plan, organize and maintain Accreditation/Assessment website.
• Submit reports related to the accreditation process as needed.
• Collaborate with undergraduate and graduate assessment coordinators regarding assessment timelines and reporting.
• Maintain document files as needed for ongoing accreditation and assessment efforts.
• Plan and create online assessments each semester on behalf of MSCP, SSCP and ESCP.
• Provide Chair and coordinators with results of assessments within a few days of assessment due dates.
• Create ad hoc reports for Dean, Chair and coordinators.
• Create other assessments, evaluations and surveys as requested by Dean, TED Chair and coordinators.
• Teaching Performance Assessment contact. Perform specialized or general duties including but not limited to: advising management on policies and procedures related to fiscal and budgetary analysis and management, and related operational functions to meet programmatic goals.
• Other duties as assigned.

Education: Equivalent to a bachelor’s degree OR a combination of education and experience which provides the required knowledge and abilities.

Experience: Minimum of three years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• Skilled in the development, analysis, and management of multiple, complex budgets.
• Advanced proficiency with spreadsheet and database software.
• Experience with automated financial systems, data query tools, and mail merges. Excel (including pivot tables/charts, linking worksheets, and creating formulas).
• Experience with the development and organization of accreditation and assessment reports for professional programs.
• Technical fluency with Microsoft Office Professional Suite; SharePoint and Knowledge Lake; Oracle- PeopleSoft/CMS baseline information system; Access; or similar maintenance management system; and Google Suite (e.g., Drive, mail & calendaring) programs.
• Excellent verbal, written, and interpersonal communication skills.

• Skilled in the development, analysis, and management of multiple, complex budgets.
• Advanced proficiency with spreadsheet and database software.
• Experience with automated financial systems, data query tools, and mail merges. Excel (including pivot tables/charts, linking worksheets, and creating formulas).
• Experience with the development and organization of accreditation and assessment reports for professional programs.
• Technical fluency with Microsoft Office Professional Suite; SharePoint and Knowledge Lake; Oracle- PeopleSoft/CMS baseline information system; Access; or similar maintenance management system; and Google Suite (e.g., Drive, mail & calendaring) programs.
• Excellent verbal, written, and interpersonal communication skills.

To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.

Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

Campus & Area

California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form.

CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE