Job description

Within the School of Education and Information Studies, serve as the administrative support person to assigned faculty members and graduate or undergraduate divisions/programs in the Department of Education. Primary duties include: assist the Division Heads/Program Heads with all administrative responsibilities related to course and curriculum coordination, administrative support for graduate or undergraduate program needs, divisional support and coordination to include course scheduling, admissions, and student exams. Independently coordinate faculty research and professional activities, including travel arrangements, reimbursements and purchase orders. Periodic event management and coordination for colloquia, campus meetings, and guest speakers. Dean's Suite office coverage on an as-needed basis. Advanced word processing of division/program materials, examinations, and other academic documents using Mac and PC computers and software.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

22
Records

Qualifications

Required/Preferred

Ability to work independently, set priorities, and follow through on assignments with minimal direction.

Required

Demonstrated organizational skills to independently coordinate a variety of tasks with conflicting demands and prioritize those tasks by level of importance when faced with changing deadlines and workload variations.

Required

Demonstrated excellent oral and written communication skills to interact cooperatively and effectively with faculty, staff and personnel from campus departments and off-campus entities to gather and/or convey information.

Required

Ability to obtain and relay information with diplomacy, accuracy, and discretion using appropriate vocabulary and grammar.

Required

Demonstrated writing skills to prepare clear, concise documents that will accurately convey information to a wide audience of researchers, practitioners, university, and government officials. Edit for grammar, punctuation, and spelling.

Required

Demonstrated word processing and related computer skills to prepare business correspondence, memoranda, reports, and other materials with speed and accuracy to meet scheduled deadlines.

Required

Demonstrated experience with event management sufficient to manage all meeting logistics for executive level academic personnel for both small and large events up to 200 people.

Required

Ability to identify confidential and sensitive information and handle with proper discretion.

Required

Demonstrated advanced skill with Macintosh and PC computers and software including, but not limited to the latest version of Microsoft Word, FileMaker Pro, Excel, and PowerPoint.

Required

Demonstrated organizational skills to plan and manage the production of brochures, course materials, and research proposals to meet fixed deadlines and adjust schedules to meet changing priorities.

Required

Skill to read and understand proposals and scopes of work sufficient to notify faculty of established deadlines and itemize specific activities and requirements.

Required

Knowledge of University policy and procedures as they relate to travel reimbursement, confidentiality of records, entertainment, check requests, low-value orders, and purchase orders.

Preferred

Knowledge of electronic mail and networks, including Internet sufficient to retrieve/transmit information.

Required

Ability to follow University policies and procedures as well as those specified by the Graduate School of Education and Information Studies administration.

Required

Ability to assist co-workers with tasks external to primary assignment during peak work loads or as determined by the Assistant to the Chair to maintain overall division operations.

Required

Ability to accept delegated work, validate expectations, problem-solve obstacles, recommend solutions, and follow-up to completion and/or report status of delegated tasks. Identify methods to increase efficiency in working operations and propose modifications.

Required

Ability to efficiently obtain, compile, and organize information from faculty, graduate students, and external sources for inclusion in documents and reports.

Required

Skill to establish and maintain alpha, numeric, and other types of filing systems to organize documents for easy access.

Required

Working knowledge of the University's on-line accounts payable (PAC) system sufficient to process payments and reimbursements from initiation to completion.

Preferred

Ability to establish and maintain security systems for confidential information stored electronically.

Required

Knowledge of basic library research methods to locate references or bibliographic information for inclusion in manuscripts and reports.

Required

Occasional evening or weekend work may be required.

Required

Additional Posting Information

Bargaining Unit:
CX-Clerical & Allied Services

Application Deadline:
03-31-2023

External Posting Date:

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